CHEDWORTH PARISH COUNCIL

 

MINUTES – PARISH COUNCIL MEETING – 18th FEBRUARY 2008

 

PRESENT:  Mrs S Moore (Chairman) Mr D Broad, Mr P Cundick, Mr A Miles,

Mr A Priest and Mrs E Broad (Clerk).

 

APOLOGIES;  Miss L Gallagher and Mr T Watt.

 

CONFIRMATION OF MINUTES;  The Minutes of the Parish Council Meeting, held on the 21st January 2008 were agreed and signed as a true record with one amendment to page 3, “the” was removed from the “Grass Keep Field” paragraph.

 

Mr Miles joined the meeting.

 

MATTERS ARISING;

 

It was agreed to bring the play area item forward on the agenda as Mr Westlake and Mr Potter were present to discuss it.

 

Play Area:  It was agreed to open the meeting to allow members of the Play Area Committee to address the Council.  Mr Westlake produced a site plan drawn up by one of the companies tendering.  When Council reconvened after a lengthy discussion which included discussion on VAT, on-going maintenance and ownership of the equipment, it was agreed that as there was some difference of opinion in the area of extra Playing Field to be used that a meeting be held on Saturday morning to define the area to be designated.  It was also agreed to ask the Play Area Committee to take into account concerns regarding a sustainable  maintenance programme.

 

It was agreed to bring the flooding and drainage item forward on the agenda.

 

Flooding and Drainage:  It was agreed to open the meeting to allow Mrs Sissons to speak.  She had written to the Council regarding the flooding of her property in Middle Chedworth.  Mrs Sissons and Mr Potter spoke regarding their concerns about water from Fields Road draining into the field opposite Kimberley Cottage in Cheap Street causing serious landslip problems in the field.  The Chairman had spoken to Mr Swift from GCC Highways regarding this.  When Council reconvened it was agreed to write to Mrs Watkins asking Gloucestershire Highways to arrange for the Geo Technologist who was coming to look at the road by the Old Pumping Station to also look at Mrs Davidson’s field and seeking her advice on how best to address the whole problem of drainage in Middle Chedworth.

 

Footpaths:  The Chairman reported that it was GCC PROW who had cleared KCH 12 not Mr Jenks.  Concern was also expressed regarding the tarmac surface that had been laid by Mr England on the track from Hills Farm to Horses Ash Lane.   Residents had contacted the Chairman regarding this and she had attempted to

 

Chairman………………………………

MINUTES – PARISH COUNCIL MEETING – 18th FEBRUARY 2008 – Page 2.

 

contact Mr Barton at GCC PROW with no success and permission had been granted

by them despite no consultation taking place.  After some discussion it was agreed to write a letter of complaint to GCC PROW regarding the lack of consultation.  It was further agreed to write a letter of complaint to CDC Planning Department regarding the completed works at Hills Farm not fitting in with the surrounding area and also enclosing before and after pictures.

  

Grass Verge, Hedge and Tree Cutting:  Nothing further.

 

Playing Field:  Nothing further.

 

Parking in the Village:  Agreed to remove from agenda.

 

Traffic in the Village and Road Matters:  Nothing further.

 

Communication between Parish Council and the Public:  The Clerk reported that Parish Council meeting notice on the Village Hall board had been covered up by a notice of and event from another parish being placed on top of it.  The Chairman agreed to place an item in the Hill and Valley regarding notices.  Mr Courtney had passed on the email to Mr Broughton regarding notice boards.  No reply had been received yet.  Mr Priest reported that the new board at The Hemplands should be installed soon.

 

The Grass Keep Field:  Nothing further.

 

Provision of Extra Tennis Courts:  Nothing further had been heard from the HVLTC.  It was agreed to circulate the draft lease that the Parish Council holds. New rent discussions were needed as the five year rent review date had passed.

 

Dog Fouling:  The Chairman had completed the CDC questionnaire for parishes.

 

Parish Plan:  Nothing further.

 

Tuns Hill Waterfall:  Nothing further.

 

Youth Council:  A letter had been received from the Youth Council stating they did not require any financial assistance at present.

 

Low Cost Housing:  It was agreed to change this to “Affordable Housing” as an agenda item.

 

Provision of Allotments:  Nothing further.

 

Calor Competition:  Nothing further.

 

School Traffic Plan:  Agreed to remove from the agenda.

 

Chairman…………………………….

 

MINUTES – PARISH COUNCIL MEETING – 18th FEBRUARY 2008 – Page 3.

 

Post Office Network Changes:  Agreed to remove from the agenda.

 

Mr Cundick left the meeting at this point, due to illness.

 

PLANNING;

 

CD 2118/Q Janes Cottage – Alterations to Shed – No objection.

CD 7396/M York House – Listed Building Consent – No objection.

CD Contr. 3390 Parsonage House – Tree Works – No objection.

CD Contr. 3396 Blakemoor – Tree Works – No objection.

CD Contr. 3391 York House – Tree Works – No objection.

CD Contr. 3399 Meadowside – Tree Works – No objection.

CD 6493/J Railway Cottage/Mole End – Garage and  Store – It was agreed to reply stating the Parish Council is unable to comment as the plans online are illegible.

 

Approval:

 

CD 0539/C Brook Cottage - Extension

CD 7379/F Hill House – L.B. Consent

CD 3039/G Baldwin House – Alteration and Extension

 

Refusal:

 

CD 7379/E Hill House – L.B. Consent

 

Withdrawn:

 

CD 5071/1/G Parsonage House – Spa Pool

 

Appeal:

 

CD 6493/H Lawrence Cottage – Conservatory – It was agreed to write to the Planning Inspectorate reiterating the Parish Council’s earlier objections.

 

Other Planning Matters:  The Chairman asked if there was anything further from Ms Bunnett, CDC Enforcement Officer, regarding the subsoil on the footpath at the Parsonage House.  As nothing further had been heard the Chairman agreed to have a look and see if it had been moved.

 

Electronic Planning Applications:  It was proposed from the Chair and seconded by Mr Miles to ask Mr Priest to go ahead and purchase an external hard drive for around £60.00 to store the Planning Applications on, agreed.

 

FINANCE:

 

1.    Clerks Quarterly Telephone £19.76, prop. S Moore, sec. A Priest.

Chairman……………………………….

MINUTES – PARISH COUNCIL MEETING – 18th FEBRUARY 2008 – Page 4.

 

2.    Thames Water £6.69, prop. S Moore, sec. A Priest.

3.    Glebe Contractors (P/F Mowing 2008 Season) £718.04 (Post Dated Cheque

      1st April 2008) Prop. D Broad, sec. A Priest.

4.    Appointment of Independent Internal Auditor – Letter from Mr Selkirk – It was agreed to appoint Mr Selkirk as our Internal Auditor for 2007/08 accounts.

5.    Appointment of External Auditor – Letter from Audit Commission – It was agreed to appoint Moore Stephens as out External Auditor for 2007/08 accounts.

 

CORRESPONDENCE;

 

GCC Minerals and Waste Core Strategy Consultation:  Noted.

 

Consultation on Conduct of Local Authority Members:  Noted.

 

Chartered Parishes Group Meeting Minutes:  Noted.

 

GCC Second Seminar for Town and Parish Councils – Thursday 27th March:  Noted.

 

Letter from Mr Brimson re. Land Adjacent to Winster House:  Mr Brimson was concerned about damage to the verge outside his property.  It was agreed to reply offering to have a word with the contractors when the work commences and asking Mr Brimson to supply their name.

 

Tree Warden Information:  Noted.

 

GRCC Newsletter:  Noted.

 

Clerks and Councils Direct Magazine:  Noted.

 

GPFA “The Playing Field” Magazine:  It was agreed to offer this to Cllr. Watt.

 

OTHER BUSINESS;

 

Items Arising from E-mails:  Nothing that had not been dealt with elsewhere.

 

Items for Hill and Valley:  Several items were identified.

 

The meeting concluded at 9.38 pm.

 

ANNUAL PARISH MEETING:   Monday 10th March 2008 at 7.30 pm.

 

NEXT MEETING:  Monday 17th March 2008 at 7.30 pm.

 

Chairman………………………….

 

Date……………………………….