CHEDWORTH PARISH COUNCIL
MINUTES ANNUAL PARISH COUNCIL
MEETING 17th MAY 2010
PRESENT: Mrs S
Moore, Mr A Bell, Mr D Broad, Mr P Cundick, Mr A Miles
and Mrs E Broad (Clerk).
APOLOGIES; Mr T
Watt and Mr P Sibbald.
ELECTION OF CHAIRMAN: Mrs
Susie Moore was proposed by Mr Broad and seconded by Mr Bell, agreed
unanimously. Mrs Moore then signed the
Declaration of Acceptance of Office Book.
ELECTION OF VICE CHAIRMAN: Mr
David Broad was proposed by Mr Miles and seconded from the Chair, agreed unanimously. Mr Broad then signed the Declaration of
Acceptance of Office Book.
CONFIRMATION OF MINUTES; The
Minutes of the Parish Council Meeting held on the 19th April 2010
were agreed and signed as a true record with one amendment to page 2, Tuns Hill Waterfall and Drainage paragraph, the spelling of
Sissons was corrected.
MATTERS ARISING:
Footpaths: A
letter had been received from Mr Andrew Houldey at
GCC PROW stating that it would take a considerable time to get around to
resolving our DMMO at Hills Farm Track. Councillor Fiona McKenzie had also been
following this up on our behalf and she had emailed the reply she had received
which was similar to the one received by the Parish Council. It was agreed to make a Freedom of
Information Act request to GCC PROW asking for details of the number of DMMO
applications in Gloucestershire which have been determined during the twelve
month period to 1st May 2010.
The Chairman clarified Mr Bell's comments from the last meeting about
the Government's intention to abandon the DMMO process for creating new PRoW's in 2016. Mr Sibbald was not present to report on the condition of
stiles in the valley bottom but the Chairman was aware of problems with the
condition of the stile owned by Mr Needham of Brook Cottage, it was agreed to
ask him to fix this. The Chairman asked
who was in possession of the Parish Council strimmer. It was confirmed that Mr Priest still had
it. It was agreed to ask Mr Priest to
return it and ascertain if Mr Sibbald had the correct
qualifications to use it.
Grass Verge, Hedge and Tree
Cutting:
No reply had been received to the letter to Mr Spooner, the Chairman
agreed to follow this up. The first GCC
verge cut had taken place today. The
Chairman reported that the dead Elm opposite Perran House
and been removed by GCC.
Playing Field: A
letter had been received from Mr Westlake regarding several items
Chairman.................................................
MINUTES ANNUAL PARISH COUNCIL
MEETING 17th MAY 10 Page 2.
discussed at the last meeting. The matter of the Parish Council
representative on the
Village Hall Committee was also
raised at this point. Mr Cundick did not
wish to seek re-election. Mr Broad had
become the new Chairman of the Village Hall Committee but it was felt necessary
to also have a Parish Council representative.
It was agreed to continue debate
when the item came up later on the agenda.
Mr Bell reported that he understood Mr Sibbald
had replaced the other rail on the fence by the Play Area. The Chairman reported that she understood Mr
Watt had the goal posts in hand.
Grass Keep Field: The
Clerk reported that The Diggers had not yet renewed their lease. Joanne Leigh had emailed to indicate they
wished to do so but they had an issue with paragraph 6 in their lease which
relates to the condition of the gate and fencing. It was felt that the gatepost
needed repair as at present the gate could not be opened. After some discussion it was agreed to obtain
quotes from Philip Dickenson and Tim House for repairing the gatepost and
separately for fence repairs. The
Chairman reported that the Diggers had entered the Vibrant Village of the Year
competition and were currently creating a community orchard. The Chairman suggested using the £100.00
remaining Calor money to buy them a fruit tree as a
gesture of goodwill. Mr Bell agreed to
seek advice on what could be purchased for the money from Mr Sibbald. The
Chairman would speak to the Diggers and ascertain what kind of tree they would
prefer. The Clerk reported that Mr Baker
had renewed the Grass Keep tenancy for a further six months.
Affordable Housing: The
Chairman declared a personal interest as her husband was now a member of the
CLT Board. It was agreed to open the
meeting to allow Mr Robson to update the Council. Mr Robson reported that the CLT was
continuing to try to find an alternative site in the village. The Chairman
enquired if the CLT was relinquishing first refusal on the Parish Council owned
land at the Village Hall since other
bodies within the village had previously shown an interest in other possible
uses for the grass keep field. Mr Robson
stated that the CLT would not wish to stand in their way. Mr Robson also stated that he did not intend
to attend every Parish Council meeting in future now the Parish Council would
not be directly involved in the affordable housing project. When Council reconvened the Chairman referred
to the 2008 Parish Meeting where other uses for the Grass Keep field were
suggested including a boules pitch, multi use games
area and tennis courts. It was agreed to
include an item in the Hill and Valley asking other people to get involved to
help get some facilities in place. It
was further agreed to contact Mr Scott Smith to enquire if the HVLTC still
wished to build their tennis courts.
Communication between Parish
Council and the Public: a) Roadside Maps Mr Bell had the printing
in hand. It was reported that the stands
needed some maintenance. It was felt
that Councillors would be able to undertake this.
b) Broken Noticeboard Mr Wilson had repaired
the Village Hall Noticeboard and had done an excellent job. The Clerk reported that she was awaiting the
invoice. Mr Bell reported on the
Twitter feed suggested for the website, he would speak to Mr Priest about
this and he also offered to give a demonstration at the next meeting.
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MINUTES
ANNUAL PARISH COUNCIL MEETING 17th MAY 10 Page 3.
The Chairman
suggested purchasing a book with loose leaf plastic pages to display official
documents for public inspection in the kiosk.
Mr Cundick agreed to prune the noticeboards of
adverts and out of date notices as the boards were getting full again.
Tuns Hill Waterfall, Flooding and Drainage: It was
reported that GCC were to bore
out
the pipe in the summer. It was agreed to
record thanks to Mr Sibbald for clearing the area
around the waterfall.
Traffic in Village and Road
Matters: The Gateways had been installed along
Fields Road. It was agreed to give this
a trial to see how effective it was at slowing traffic. It was further agreed to write and thank Mrs
Watkins at GCC. Several pot holes were
identified in the village and it was agreed to write and pass these on to GCC
Highways. Mr Broad reported that a large
lorry had damaged the walls at the lower end of Cooks Hill. It was agreed to write to GCC Highways asking
if a further width restriction could be imposed in this area. Mr Bell reported on problems experienced with
parking by a resident of Valley View whose parking space taken by other
residents. It was agreed to write to Fosseway Living asking if it would be possible to allocate
a marked parking space for him.
Youth Matters: It
was agreed to canvass opinion on the feasibility of creating youth facilities
on the Grass Keep field in the Hill and Valley.
Traffic at the School:
Nothing further.
Adoption of BT Telephone Box:
Councillors had met at the former telephone kiosk prior to the
meeting. Colonel Aylen
had offered to fit out the box with shelves.
It was agreed to reply thanking him and asking him to meet with the
Chairman on site to discuss details. It
was agreed to canvas opinion via the Hill and Valley on what to call the box
and also to keep AJ Shah and Ceri Powell updated with
progress as they had offered £150.00 towards the project. It was agreed to open the meeting to allow Mr
Bradbury, who lived adjacent to the box and always cut the grass around it, to
speak. Mr Bradbury expressed concern
that the kiosk's new role might invite acts of vandalism. The Chairman assured Mr Bradbury that the
necessary steps would be taken if the kiosk did become a focus for any
antisocial activity. When Council reconvened, the installation of an emergency
defibrillator, as suggested by Dr Sissons, was again
discussed. Many details such as the cost
and size of a secure cabinet would have to be investigated. The Chairman agreed to contact Dr Sissons and ask her to draw up a more detailed proposal and
to consult with other members of the medical profession in the village. The use of the kiosk for advertising was
again discussed was not felt to be suitable.
PLANNING:
10/01456/TCONR
Apple Cottage Tree Works No objection.
10/01524/TCONR Opposite
Seven Tuns Felling of Spruce No objection.
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MINUTES
ANNUAL PARISH COUNCIL MEETING 17th MAY 10 Page 4.
CD 3388/G
Glebe House Garage and Access No objection.
Approval:
CD 4322/B
Adelaide Replace Shed with Summerhouse.
CD 0356/D The
Farm House, Fossebridge Alterations.
CD 7114/D
Honey Furlong Alterations.
10/01456/TCONR Apple Cottage
Tree Works
Other Planning Matters: Mr
Broad reported that having looked into the Apple Cottage planning application
when asked to by a parishioner, permission had been granted for a small amount of decking.
Matters Under
Enforcement:
There was none.
ENVIRONMENTAL
Sheep Worrying by Dogs: Mr
Bell raised the problem of sheep worrying in the field where he had sheep and
he also reported that he understood other people had experienced problems. It was agreed to include an item in the Hill
and Valley.
FINANCE:
1. E Broad (Quarterly Telephone and Broadband
Contribution) £40.30, prop.
S Moore, sec. A Miles.
2. Thames Water £10.10, prop. A Miles, sec. D Broad.
3. AON Limited (Insurance) £391.37, prop. S Moore, sec. A Miles.
4. Bibury (Playing
Field Cutting April) £173.90, prop. S Moore, sec. A Bell.
5. Council in receipt of £3378.00 Part Precept
from CDC.
6. Council in receipt of £208.88 VAT Refund
09/10.
7. Income and Expenditure Account 2009/10
Copy to each Councillor.
8. 2009/10 Annual Audit Return - The Annual
Return was considered by Council
for signing as
required. The books were currently with
Mr Selkirk for the
internal audit.
The Chairman thanked The Clerk for the intensive effort she put
in as
Responsible Financial Officer in preparing the accounts.
CORRESPONDENCE;
Letter from Mr Westlake regarding
the Village Hall Management Committee: This had been considered earlier in the
meeting.
GCC PROW Dog Walking Leaflets: In
was agreed to place in the kiosk when it was ready.
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MINUTES
ANNUAL PARISH COUNCIL MEETING 17th MAY 10 Page 5.
GRCC Cotswold District Report:
Noted.
Cotswold AONB/Conservation Board
Information:
It was agreed to reduce notices in size and place on the noticeboards.
Clerks and Councils Direct
Magazine:
Noted.
NHS Gloucestershire Request to
Close Branch Surgery Premises Letter: It was agreed to respond to the consultation
pointing out that members of the public expressed the wish that the Rendcomb Branch Surgery should continue.
OTHER BUSINESS;
Election of two Representatives
to the Chedworth Allotment Charity for four years: It
was agreed to enquire if Mr Finch and Mr Juggins were willing to be appointed
again.
Election of one Representative to
the Chedworth Village Hall Management Committee for one year: It
was agreed to ask Mr Watt if he would be willing to serve on the Village
Management Committee and if not include an item in the Hill and Valley asking
for a volunteer to represent the Parish Council.
Items Arising from E-mail: a) CDC
Notification of Change of Refuse Collection
Day: It
was proposed to change the collection day to Thursday but Mr Broad urged people
to wait for an official confirmation letter from CDC as routes were still being
planned.
Items for the Hill and Valley:
Several items were identified.
The Parish Council Cupboard at
the Village Hall: The Clerk reported that the cost of the
Parish Council double cupboard at the Village Hall was to rise from £52.00 to
£104.00 per year. It was felt that the
Parish Council did not require a double cupboard as a lot of the space in the
cupboard was taken up with storing the paper plans. It was agreed there was no
need to keep these as they were only copies of the originals held by CDC. It was agreed to include an item in the Hill
and Valley inviting parishioner to re-claim their plans if so wished by
contacting the Clerk and quoting the reference number otherwise the plans would
be disposed of.
The meeting concluded at 9.28 pm.
NEXT MEETING: Monday
21st June 2010 at 7.30 pm.
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