CHEDWORTH PARISH COUNCIL

 

MINUTES – PARISH COUNCIL MEETING – 15th OCTOBER 2007

 

PRESENT:  Mrs S Moore (Chairman) Miss L Gallagher, Mr D Broad,

Mr P Cundick, Mr A Miles, Mr A Priest and Mrs E Broad (Clerk).

 

APOLOGIES;  Mr T Watt.

 

CONFIRMATION OF MINUTES;  The Minutes of the Parish Council Meeting held on the 17th September 2007 were agreed and signed as a true record.

 

MEETING PROCEDURES:  The Chairman outlined some meeting procedures which she felt had not been adhered to at the last meeting.  It was agreed to include “meeting start time” on the next agenda.  It was also agreed that planning applications and other documents would not be debated at meetings unless they had previously been circulated for Councillors’ perusal.  It was further agreed that from next month a Councillor would be present from 7.15 pm. to hear any representations from the public before the meeting commences.

 

MATTERS ARISING;

 

Footpaths: The resident from Keyhold Cottage had emailed the Parish Plan regarding the path from Church Row to Queen Street which had its surface damaged in the recent floods.  It was agreed to email the complainant and refer him to Mrs Clarke who is believed to own the land the path crosses.  Miss Gallagher reported that she had contacted someone from GCC PROW who had arranged to clear the path from Hemplands Hill past Old Pastures, Miss Gallagher was duly thanked and asked to follow this up.  Nothing further had been heard from GCC regarding the strimmer course, it was agreed to email Mr Bently again.  The Chairman had met with Mr Flagg and Mr Swift from GCC and the road signage around Horses Ash Lane had now been completed.  Mr Miles then joined the meeting.  The Chairman had been contacted by Mr George from the Roman Villa who wished to meet with someone from the PC to discuss the footpath signage.  The Chairman agreed to liaise with Mr George.  No reply had been received from Mr Jenks although the path was still blocked.  It was agreed to discuss again next month.

 

Grass Verge, Hedge and Tree Cutting:  It was agreed to ask Mr Dean to strim the dead nettles on the Tuns Hill triangle when he tidies up the Lower End Graveyard.

 

Playing Field:  Still awaiting a date from Mr Cooper.

 

Play Area:  Nothing further.

 

Parking in the Village:  It was reported that some large crates had been dumped on the verge on Cooks at the end of Horses Ash Lane from the works at Hills Farm. 

The Chairman agreed to email Mr England regarding this and also ask him about the large spoil heap at the east of the track.

Chairman………………………………

MINUTES – PARISH COUNCIL MEETING – 15th OCTOBER 2007 – Page 2.

 

Traffic in the Village and Road Matters:  The meeting with Highways requested by Mr Shaftoe was to be held on Wednesday 17th October.  The Chairman and Mr Broad would attend to represent the Parish Council.

 

Communication between Parish Council and the Public:  The Chairman reported that she had received no response from Julie Young regarding her email about the Website.  Miss Gallagher asked about the New Barn Farm sign and was filled in on the background.

 

The Grass Keep Field:   It was agreed to give Mr Beach the required six months notice under the term of the tenancy agreement that the tenancy expires on 30th April 2008 and the Parish Council would be taking the second paddock out of the agreement.  It was agreed to find out how much land the Tennis Club may require but to leave their lease as it was at present until the rent review next year.  It was agreed to defer the allotments to the end of the agenda.

 

Dog Fouling:  It was agreed to write to Ralph Young, Head of Environmental Services at CDC asking when the Environmental Wardens were due to be appointed.

 

Parish Plan:  Miss Gallagher gave an update.

 

Bus Stop at Fossebridge:  Nothing further.  It was agreed to remove from the agenda until further progress was reported.

 

Tuns Hill Waterfall:  In hand.

 

Youth Council:  Mr Cundick reported that he had been in contact with Claire Dowan at CDC and would report further next month.

 

Lower End Graveyard Gate:  As this had been mended it was agreed to remove from the agenda although a bill had not yet been received from Mr Dickenson.

 

Low Cost Housing:  No reply had been received to the letter to Gloucestershire Housing Association but the Chairman agreed to contact Mr Andy Chapple to gain information on the objections and problems of the site adjacent to Courts Close ready for when the reply was received.

 

Provision of Allotments:  Mr Juggins from the Allotment Charity was present as was Mr Stroud a resident of The Laines who had received a letter from the charity regarding use of the charity field adjacent to The Laines.  It was agreed to open the

meeting to allow them to speak.  Mr Juggins outlined the problems with fencing etc. regarding their field at The Laines.  Mr Stroud also expressed his concerns.  When Council reconvened and after further discussion it was proposed by Mr Broad and seconded by Mr Cundick to offer Ms Leigh the triangular section of the grass keep field on a temporary basis of two years from next Spring when the current tenancy

 

Chairman……………………………

MINUTES – PARISH COUNCIL MEETING – 15th OCTOBER 2007 – Page 3.

 

expires, agreed.  It was also agreed to write to Ms Leigh asking to meet her on site to discuss the details for further consideration next month.

 

Calor Competition:  It was proposed by Miss Gallagher and seconded by Mr Priest to make a donation of £100.00 to the Cheery Club when the prize money was received, agreed.  The Chairman had heard nothing from Julie Young in response to her email regarding revamping the Chedworth Website Homepage.  

 

PLANNING;

 

CD Contr. 3265 Brook Cottage – Tree Works. – Concerns had been raised with CDC and the officer had been out to try to address these with the applicant.

CD Contr. 3270 Badgers Rake – Tree Works – No objection.

CD 4029/L Salters Barn – Conversion of Garage – No objection, but it was agreed to request a condition that the building  remains ancillary to the property known as Salters Barn.

CD 0311/M Apple Cottage – Extension and Alterations – No objection.

CD 6493/H Lawrence Cottage – Conservatory – Object, design (especially roof pitch) and materials (plastic) are contrary to Cotswold Design Code and will impact negatively on the view from public footpaths.

 

Approval:

 

CD Contr. 3229 Windsor Cottage – Tree Works.

CD 2384/E St Andrews School – Extension.

CD Contr. 3258 Old Village Stores – Tree Works

 

Other Planning Matters:  The problems of the works currently going on at Parsonage House were raised including blocking of the footpath.  Mr Broad agreed to speak to the Enforcement Officer regarding this.  Works taking place at Janes Cottage were also raised.  Mr Broad reported that the Enforcement Officer had this in hand.

 

Electronic Planning Application Consultation:  As nothing further had been heard, it was agreed to copy our letter previously sent to Marcus Kitchen to Kevin Field, Carl Jones and Ann Pain at CDC.

 

FINANCE:

 

1.   Council in receipt of £984.00 Part Precept from CDC.

2.   Audit - Suggested Internal Financial Controls – Mr Cundick had the flow chart 

      in hand and it would be available at the next meeting.

 

Chairman………………………….

 

 

 

 

MINUTES – PARISH COUNCIL MEETING – 15th OCTOBER 2007 – Page 4.

 

CORRESPONDENCE;

 

CDC Review of Polling Stations Letter:  As our Polling Station at the Village Hall seemed to be marked wrongly on the map, it was agreed to bring this to the attention of CDC.

 

CDC Flooding Events Across the Cotswold District July 07:  Noted.

 

Letter from Mr and Mrs Marsh requesting a copy of the unconfirmed Parish Meeting Minutes:  It was agreed to copy these to Mr and Mrs Marsh making sure they were aware they were unconfirmed.

 

DEFRA Ways to Tackle Climate Change Information:  It was agreed to pass on the leaflet to the Parish Plan group.

 

GRCC Information:  Noted.

 

Clerks and Councils Direct Magazine:  Noted.

 

GPFA Newsletter:  Noted.

 

GCC Minerals and Waste Newsletter:  Noted.

 

GRHA Annual Report 2007:  Noted.

 

CDC Tree Wardens Information: Noted.

 

Town and Parish Standard Newsletter:  Noted.

 

Cotswold Conservation Board Information:  Noted.

 

OTHER BUSINESS;

 

Items Arising from E-mails:  The proposed changes to the waste collection were discussed as this information had been included in an email from CDC.  The decision on the changes was due to be confirmed by CDC at a meeting tomorrow.  It was felt that not enough consultation had taken place regarding the proposed changes.

 

Items for Hill and Valley:  Meeting procedures and the changes to the waste collection were identified as items for inclusion.

 

The meeting concluded at 9.40 pm.

 

NEXT MEETING:  Monday 19th November 2007 at 7.30 pm.

 

 

Chairman……………………Date………………………….