CHEDWORTH PARISH COUNCIL

 

MINUTES – PARISH COUNCIL MEETING – 20th APRIL 2009

 

PRESENT:  Mrs S Moore (Chairman) Mr D Broad, Mr P Cundick, Mr A Miles,

Mr P Sibbald and Mrs E Broad (Clerk).

 

APOLOGIES;  Mr T Watt and Mr A Bell.

 

CONFIRMATION OF MINUTES;  The Minutes of the Parish Council Meeting  held on the 16th March 2009 were agreed and signed as a true record with one amendment to page 2, sixth paragraph, “Slowing” was amended to “Slowly”.

 

MATTERS ARISING:

 

Footpaths:    A letter had also been received from Defra Public Rights of Way Casework Team asking for several documents relating to the claim for the addition of Hills Farm Track to the Definitive Map and any additional reasons why the application should be dealt with more urgently. These had been supplied by the Clerk along with mention of the recent vandalism of the signs as an additional reason.  A letter had also been received from Steve Hawkins, GCC PROW, giving their reasons why the modification order could not be dealt with more urgently. It was reported that Mrs Clarke had mended the stile at the back of the Tennis Pavilion and Mr Richmond, her employee, had been spoken to regarding the electric fence which was not used all of the time.  The Chairman reported that the Cotswold Conservation Board had appointed Mr Philip Coates, who has family connections with Chedworth, as the Parish Voluntary Warden. Mr Broad reported that the finger post and waymarks were missing from the footpath at Ashwell on the Calmsden Road.  It was also agreed to ask Philip Dickenson to quote for repairs to the stile between the small paddock and the football pitch.

 

Grass Verge, Hedge and Tree Cutting:  Nothing further.

 

Playing Field: a)  Moles on Playing Field – Bibury Landscaping had telephoned twice regarding the moles on the Playing Field which if mowed over will damage the blades of the mower.  They had quoted £60.00 + VAT to chain harrow the area.  It was agreed that as no budgetary provision had been made the Chairman would go and rake the area over before the next cut.  b) Use for Church Fete - 20th June –  As this was for use and parking, subject to all the usual stipulations, it was agreed to charge £30.00.  c)  Running Track on the Playing Field – A request had come from Mr Chapple via Mr Watt.  It was agreed in principle to support the idea but write to Mr Chapple asking for further details of the tracks position and any semi-permanent

marking required.

 

Grass Keep Field:  An email had been received from Mr Baker confirming that he would like to renew the tenancy for a further six month period.  It was proposed by

 

Chairman.............................................

 

MINUTES – PARISH COUNCIL MEETING – 20th APRIL 2009 – Page 2.

 

Mr Broad and seconded by Mr Miles to the reduced rent to £125.00 to reflect the fact that part of the field had been removed from the rented area, agreed.

 

Community Garden:  The Chairman, Mr Bell and Mr Sibbald had met with Joanne Leigh and had agreed the area.  Since then nothing further had been heard.  It was agreed to wait and see what happens.

 

Provision of Additional Tennis Courts:  Nothing further.

 

Affordable Housing:  It was agreed to open the meeting to allow Mr Robson to give an update which he did.  When Council reconvened, the Clerk reported that because of the problems with the bank signatories not being on file, the deeds could not be removed until this was resolved. 

 

Communication between Parish Council and the Public:  a) Procedures – Discussion ensued about the Parish Council's procedures which were felt by the Chairman to be in order.  It was suggested that an up to date copy of Local Council Administration by Charles Arnold Baker may be useful to have.  It was agreed to consider this when preparing the next budget.  It was agreed to open the meeting to allow Mr Musgrave to speak.  Mr Musgrave asked if the minutes could be made available in the public domain before they are confirmed at the next meeting.  The Clerk pointed out that they were not a public document until they are signed.  Mr Musgrave had also asked in a previous email if the details of the village charities could be included on the website.  When council reconvened the Chairman suggested that she speak to Alex Priest to see what the logistics were to post the minutes on the website ourselves prior to the meeting. It was further agreed to write to the village charities pointing out that a member of the public had suggested details be posted on the village website.  It was not felt that the Parish Council's own website was the place for these and the charities were to be asked to make their own arrangements.  Mr Sibbald had sanded and oiled the Village Hall Notice Board and was duly thanked.

 

            Parish Plan:   The CHEG event was to be held on Saturday.

 

            Tuns Hill Waterfall, Flooding and Drainage:  Mrs Sissons had emailed raising

several points but as these were not specified on the agenda they could not be discussed. 

 

Traffic in Village and Road Matters:  A meeting at the school arranged by the Traffic and Transport Group was to be held tomorrow.  Councillor Watt had agreed to attend on behalf of the Parish Council.  The Chairman reported that she had been contacted about the potential hazard of the outlet flue dispensing steam across the road at Denfurlong Barn.  The Chairman agreed to email Mrs Watkins at GCC Highways regarding this.

 

Youth Council:  Nothing further.  As the time was coming up that the current Council would no longer be operational, Mr Broad was asked to speak to Claire

 

Chairman...............................................

MINUTES – PARISH COUNCIL MEETING – 20th APRIL 2009 – Page 3.

 

Dowan at CDC regarding the Parish Council's concerns that the Youth Council will not continue.

 

PLANNING;

 

CD 8215/B   Kimberley Cottage – Amendment – No objection.

CD 2436/ The Bungalow, F/bridge – Demolish & Replace Dwelling – No objection.

CD 2436/ The Bungalow, F/bridge – Amendment – No objection.

 

Approval:

 

CD 8215/B   Kimberley Cottage – Conversion of Barn.

 

Appeal Refusal:

 

CD 2065 Land at rear of Cedarwood.


Other Planning Matters:  There were none.

 

Matters Under Enforcement:  The Chairman reported that the spoil heap had been removed from Hills Farm but Mr Cundick reported that a gravel track had now appeared.  Mr Broad agreed to speak to Nigel Bowsher, CDC Enforcement Officer, regarding this.

 

HIGHWAYS:

 

Cutting of Grass at the Front of The Hemplands:  The Parish Council had been contacted by Mr Williamson at Fosseway stating that they will continue to cut the area in front of The Hemplands but they require paying for doing so.  As this was GCC Highways' responsibility the Chairman had emailed Mr Swift but had not received a reply.  It was felt this area was not in any way the responsibility of the Parish Council but there may be a mediation role to play.

 

FINANCE:

 

1.   Viking Direct (Copier Paper and Ink) £43.91, prop. S Moore, sec. A Miles.

2.   Allianz Insurance £365.58, prop. P Cundick, sec. A Miles.

3.   Council in receipt of £15.00 P/F Rental from Cirencester Athletics Club.

4.   Notice of Audit - 1st June 2009.

5.   Income and Expenditure Account 2008/09 – Copy to each Councillor.  The

      Clerk was thanked by the Chairman for producing this.

6.   Updating of Cheque Signatories at Lloyds TSB – As the bank no longer had

      any signatories for the Parish Council accounts on file these had to be submitted

      again.  It was agreed that the Chairman, Mr Broad and Mr Bell would be the

      cheque signatories.

 

 

Chairman...........................................

MINUTES – PARISH COUNCIL MEETING – 16th MARCH 2009 – Page 4.

 

CORRESPONDENCE;

 

ICO “Freedom of Information Act” Information & CD:  Noted.

 

Clerks and Councils Direct Magazine:  Noted.

 

GPFA “The Playing Field”:  Noted.

 

GCC Chartered Parish Group Meeting - 23rd April:  It was agreed to send apologies.

 

GCC Highways “Calls Now Being Answered Locally” Letter:  Noted.

 

GCC Mobile Library Revised Routes April 2009:  The Chairman would include in the Hill and Valley.

 

Tree Warden Scheme Information:  Noted.

 

Cotswold Conservation Board “Rural Skills” Information:  Noted.

 

GCC AONB Lorry Management Zone Trial Letter:  Noted.

 

OTHER BUSINESS;

 

Items Arising from E-mails: a) Mr Musgrave's Emails – This had been dealt with earlier on the agenda.

 

Items for Hill and Valley:  Several items were identified.

 

Freedom of Information Act – Parish Council's Publication Scheme:  As the Parish Council did not have a scheme in place to deal with the Freedom of Information Act.  Mr Cundick had printed some information off the internet.  It was agreed to circulate this for further discussion next month.

 

The meeting concluded at 9.12 pm.

 

NEXT MEETING: Annual Parish Council Meeting - Monday 18th May 2009 at

7.30 pm.

 

 

Chairman...................................................

 

Date...........................................................