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CHEDWORTH PARISH COUNCIL MINUTES PARISH COUNCIL MEETING
17th AUGUST 2009 PRESENT: Mrs S
Moore (Chairman) Mr A Bell, Mr D Broad, Mr A Miles, Mr P Sibbald, Mr T Watt and Mrs E Broad (Clerk). APOLOGIES; Mr P
Cundick. CONFIRMATION OF MINUTES; The
Minutes of the Parish Council Meeting held on the 13th July 2009
were agreed and signed as a true record. MATTERS ARISING: Footpaths: Ms Fiona
McKenzie, our new Gloucestershire County Councillor, had indicated she would
attend the September meeting and it was agreed to write to her expressing the
Parish Council's hope that she will be able to exert some influence on the
problem of the very large number of unresolved Definitive Map Modification
Order applications throughout the county. The Chairman had been unable to get
hold of the ChEG map but suggested that the
Conservation Board Voluntary Parish Warden, Philip Coates, be invited to attend
one of out meetings. The Chairman would invite him and ask him to bring a
decent copy of the Public Rights of Way map. Grass Verge, Hedge and Tree
Cutting:
It was reported that another cut had been done recently. Playing Field: A
request had been received from the Catton family for permission to hold a
Wedding Firework Display on the Playing Field on the 26th September
at 9.00 pm. Mrs Catton, who was present
at the meeting, was invited to speak by the Chairman and she assured the
Council that all local landowners with livestock would be informed and an item
included in the Hill and Valley. When
Council reconvened no objection was raised.
A replacement cheque for £15.00 had been received from the Guides. Mrs Corbett had informed the Chairman that
she would not be going ahead with the football coaching this year. It was reported that the far gate onto the
Playing Field used by the mower was in a bad state of repair. It was agreed to dip into funds and ask
Philip Dickenson to quote for repair or a new gate and also ask his opinion on
the condition of the gate posts. Grass Keep Field:
Nothing further. Community Garden:
Nothing further. Provision of Additional Tennis
Courts:
Nothing further and it was agreed to remove from the agenda at present. Affordable Housing: It
was agreed to open the meeting to allow Mr Robson to Chairman....................................................... MINUTES
PARISH COUNCIL MEETING 17th AUGUST 2009 Page 2. speak. Mr
Robson thanked the Council for writing to CDC requesting the waiving of their the pre-consultation fee on the CLT's
behalf. He offered to provide Deborah Smith
from CDC's Planning Department with the information required for a decision to
be made. This offer was gratefully
accepted. Mr Robson then further updated
Councillors. When Council reconvened it
was agreed to send the letter drafted in February asking the Chedworth Village
Trust for assistance in paying the Parish Council's legal fees. Communication between Parish
Council and the Public: A
reply had been received from Mr Lunt agreeing for CHOC to fund the project to
replace the roadside maps. The Chairman agreed to email Mr
Lunt thanking him and filling him in on the proposals as he requested. Mr Bell and Mr Sibbald
agreed to have a draft new look map available for the next meeting. Mr Bell had yet to arrange his pitch at the
Horticultural Show with the organisers.
The Chairman referred to Mr Broad's writing in the Wilts and Gloucester
Standard with regard to the incident with unhappy residents at the last
meeting. It was also noted that the
draft minutes had been delayed from being posted on the website this month. Parish Plan: An
email had been received from Mr Shaftoe proposing to hand over the outstanding Traffic
& Transport Group matters to the Parish Council. After some discussion on the items raised it was agreed to write to the school copying them the
Traffic and Transport Groups proposals with regard to traffic around the school
and offering support and practical assistance in reinforcing the safety message
at the start of the school year. It was
also agreed to copy this letter to Mr Shaftoe.
The Chairman asked Councillors to look at the Traffic Plan on the school
website for the next meeting. The
Chairman suggested that Mr Priest may like to get involved in the Traffic and
Transport section of the Parish Plan. She agreed to have an informal chat with
him regarding this. Works to Play Area at the Village
Hall:
Mr Watt reported that the Play Area Committee had decided to leave the
gate in its present position and investigate a cheap self closing mechanism. Mr Watt left the meeting at this
point. Tuns Hill Waterfall, Flooding and Drainage: It
was reported that water was running over the road again from the waterfall on Tuns Hill. It was
also reported that during recent heavy storms the bend on the Airfield was
flooded again and no warning notices were displayed. The Chairman agreed to bring both of these
issues to the attention of Mr Swift at GCC Highways. Traffic in
Village and Road Matters: It was felt that most matters had been dealt
with under Parish Plan. The Chairman reported
that works on repairing Calves Hill and Hawks Lane would start next week. Youth
Council:
It was reported that Claire Dowan was leaving
CDC and the Youth Chairman................................................... MINUTES PARISH COUNCIL MEETING 17th
AUGUST 2009 Page 3. Council was
officially disbanded. Mr Miles reported
that he understood the Youth Council were disappointed with the content of the
Chairman's email to Claire Dowan. It was also suggested that Mr Bearcroft may be an ideal person to start a Youth
Group. It was reported that £100.00 was
still available from the Calor money and it was
suggested this could be pledged to a new Youth Group if necessary. The money had previously been offered to a
new Guides Group but this offer had not been taken up. Mrs Catton was invited to speak at this point
and she reiterated Mr Bearcroft's suitability as he
was a Youth Worker in Cheltenham and she also said that the Guides would not
expect the money to be held over. It was agreed to now withdraw this offer to
the Guides. The Chairman agreed to email
Mr Watt asking him to informally speak to Mr Bearcroft
about setting up a Youth Group. Cutting of Grass at the Front of The Hemplands: It was agreed to remove from the agenda at
present. Freedom of
Information Act Parish Council's Publication Scheme:
Nothing further as Mr Cundick was not present at the meeting. Underground Electric Cables:
Nothing further. Document Display: Mr
Broad had email Rosanne Dickenson at the Farm Shop and was awaiting a reply. Review of Standing Orders: The
amendments had been made and it was agreed to print off a paper copy with a
view to getting it signed at the next meeting, to distribute amended Orders to
Councillors and to included it on the website. PLANNING; CD Contr. Denfurlong House
Tree Works. CD
4029/M Salters
Barn Extensions No objection. CD 9103/ E The Orchard Field
Shelter No objection. Approval: CD 5808/G
Roman Villa Works. CD 8307/D Elmridge Garage. CD 8739/E
Land Adjacent to Winster House Garage. Other Planning Matters: There
were none. Matters Under
Enforcement:
Mr Broad reported that he had received a complaint that Horses Ash Lane
was being cleared. It was thought this
was in connection with the works to the Barn.
Mr Broad also reported that the gateway from the field to Calveshill House was permitted development but the hardstanding and picnic table were not and had been
removed. Chairman............................................... MINUTES PARISH COUNCIL MEETING 17th
AUGUST 2009 Page 4. ENVIRONMENTAL: Biodiversity: The
Chairman had made no further progress with the compiling the necessary
information this month. FINANCE: 1. Clerks Quarterly Telephone and Broadband
Contribution £38.55, prop. S Moore sec. A Bell. 2. Bibury (Playing
Field Cutting July 09) £82.80, prop. A Bell, sec. P Sibbald. 3. Thames Water £11.87, prop. S Moore, sec. A Miles. It was noted that the bill had been
apportioned according to usage and reimbursement was awaited from the HVLTC and Mr
Baker. 4. LexisNexis (Latest Copy of Local Council
Administration) £59.05, prop. S Moore, sec. A Miles. 5. Council in receipt of £30.00 P/F Rental from
PCC Church/School Fete. 6. Council in receipt of £75.52 Tuns Hill Cutting Contribution from GCC. 7. Council in receipt of £20.00 Use of P/F
Donation from Mr Heaps. 8. Council in receipt of £15.00 P/F Rental from
the Girl Guides. 9. 2008/09 Annual Audit The Annual Return had
not yet been returned but there had been minor
email and telephone queries from Moore Stephens which the Clerk had
dealt with and it now seemed that all was in order. CORRESPONDENCE; CDC Chairman's Reception for the
Voluntary Sector Letter: It was agreed to nominate Mr and Mrs John
Robson for Mr Robson's work on the Affordable Housing project and Mr and Mrs
Peter Juggins and Mrs Audrey Jeffery for their work with the Cheery Club. Cotswold Tree Project Inter
Parish Competition & Tree Information: The Chairman undertook to advertise the
competition on notice boards and in the Hill and Valley. CDC Gambling Act Review of
Statement Principles: Noted. Chartered Parishes Group Meeting
Minutes - 25th June 2009: This was noted and it was agreed to send
apologies for the next meeting. Clerks and Councils Direct
Magazine:
Noted. GPFA The Playing Field
Newsletter:
Noted. OTHER BUSINESS; Items Arising from E-mails:
Nothing further. Items for Hill and Valley:
Several items were identified. Chairman....................................... MINUTES PARISH COUNCIL MEETING 17th
AUGUST 2009 Page 5. The meeting
concluded at 9.12 pm. NEXT MEETING: Monday 21st September 2009 at 7.30
pm. Chairman........................................... Date................................................... |