CHEDWORTH PARISH COUNCIL

 

MINUTES – PARISH COUNCIL MEETING – 14th DECEMBER 2009

 

PRESENT;  Mrs S Moore (Chairman) Mr A Bell, Mr D Broad, Mr P Cundick,

Mr A Miles, Mr P Sibbald, Mr T Watt and Mrs E Broad (Clerk).

 

CONFIRMATION OF MINUTES;  The minutes of the Parish Council Meeting held on the 16th November 2009 were agreed and signed as a true record.

 

MATTERS ARISING:

 

It was agreed to bring the Traffic at the School item forward on the agenda as PCSO Nicky Underwood was present at the meeting.

 

Traffic at the School:  It was agreed to open the meeting to allow PCSO Underwood to update the Council on her recent visits to the school to assess the parking situation.  PCSO Underwood reported that she had observed repeated offending by some people and her next line of action would be to record registration numbers of offending vehicles, trace the owners and write warning letters before issuing tickets. 

PCSO Underwood had spoken to the Mrs Buck and an item had been included in the school newsletter.  When Council reconvened and after some discussion it was agreed to write to the school outlining PCSO Underwood's concerns and asking them to reinforce the safe parking message to the parents.  The Chairman thanked PCSO Underwood for attending the meeting.

 

Footpaths:  Two quotes had been received for repairs to the fence by the kissing gate.  It was agreed to accept the lower quote of £42.50 + VAT from Philip Dickenson.  It was agreed to write and thank the other party for quoting.

 

Grass Verge, Hedge and Tree Cutting:  No response had been received from Mr Flagg at GCC Highways regarding the dead Elm opposite Perran House, the Chairman would chase this again.  No response had been received to our letter to BR Residuary Ltd. regarding the overhanging trees opposite Adelaide.  It was agreed to resend the letter from last month.  The matter of the trees on the verge on Fields Road was again discussed.  The Chairman asked for this item to be brought back again next month.

 

Playing Field:  A request for hire of the playing field for a Summer Camp in 2011 by Folk Camps Society had been received.  It was agreed in principle for the fee of £60.00 per 24 hour period with the proviso that they accept a condition that they leave the field in the condition in which they found it.  Two quotes had been received for grass cutting for the 2010 season.  It was proposed by Mr Watt and seconded from the Chair to accept the quote from Bibury for £37.00 for each cut of the playing field and £22.50 per hour for additional strimming on the same basis as this past season, agreed.  Mr Watt reported on the Goal Posts.  He is hopeful that the full cost will be covered by grant aid.  A membership form for completion had

 

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been received from GPFA.  Mr Watt also reported that Pete Heaps had agreed to install the new Goal Posts if required.

 

Grass Keep Field:  Nothing further.

 

Affordable Housing:  The Chairman reported on a briefing she had received from Mr Robson.  An invite to the CLT presentation on the 7th January had been received for Parish Councillors.  Mr Broad would attend in his capacity as District Councillor and also Mr Sibbald indicated he may attend.

 

Communication between Parish Council and the Public:  The roadside maps were in hand with Mr Bell.  The Chedworth Society Map was also raised following the item in the Hill and Valley.  It was agreed to open the meeting to allow Mr Musgrave to speak.  Mr Musgrave assured the Council that it would be a single map and the project was still in a very early stage and of low priority.

 

Parish Plan:  The Clerk had received several emails from Feroz Goga and some GCC volunteers regarding the Environment Group Stream Project.  The Chairman undertook to direct the volunteers away from the Parish Council to the Environment Group.

 

Tuns Hill Waterfall, Flooding and Drainage:  An email had been received from Mrs Watkins at GCC Highways asking for volunteers to help maintain the area.  The surface water on Tuns Hill had been causing problems recently.  It was agreed to open the meeting to allow Mr Musgrave to clarify the ownership of the area.  When Council reconvened it was agreed to write to GCC Highways asking them to take further action in removing limescale from the pipe under the road further down and outlining the Parish Council's concern about the safety of the road when the water freezes.  It was further agreed to write to Youngs Brewery asking them to take responsibility for the maintenance of the area around the trough.  Mr Sibbald undertook to find out the name of the relevant recipient. It was agreed to copy this letter to the Landlord of the Seven Tuns.

 

Traffic in Village and Road Matters:  Mr Bell reported that there were still no grit piles in the Pancake Hill area.  Mr Beer indicated he wished to speak and the Chairman invited him to do so.  Mr Beer stated that a grit pile was needed in Rookery Lane.  The Chairman agreed to request grit piles in these areas from GCC Highways.  Mr Bell reported that the verge opposite the noticeboard in Lower Chedworth was becoming eroded by vehicles and asked if white marker posts could be installed.  It was agreed to ask GCC Highways about this.

 

Youth Matters:  The Chairman reported on the meeting she had attended.  Mr Broad reported on the recent Village Hall meeting where the use of the understage room as a youth room was discussed.

 

Adoption of BT Telephone Boxes:  The Chairman and Mr Bell had submitted the

 

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application but no receipt had yet been received.  Mr Bell was asked to chase this.

The cost of the electricity supply would also include a standing charge of £46.00 with the unmetered supply costing around £17.00 per year.  The Chairman agreed to make enquiries about alternative suppliers who may be cheaper.

 

Parking at The Hemplands:  The Clerk reported that she had received a telephone call from Fosseway Living stating that they had spoken to the tenant but they could do nothing further as they could not provide anywhere else for them to park.  An email had been received from Mr Priest stating that the parking situation had improved recently but he would continue monitoring it.  It was agreed to remove this item from the agenda as any further problems could be addressed under Traffic in the Village and Road Matters.

 

Mr Cundick left the meeting at this point.

 

PLANNING;

 

CD 5779/T Holly Cottage – Amendment – Objection.

CD 5808/H Roman Villa -  Erection of Buildings – After some discussion no objection was raised.  It was agreed to open the meeting to allow Mr Musgrave to speak.  Mr Musgrave explained the Chedworth Society's position on the application.

Council then reconvened.

 

Approval:

 

09/03873/DDD Glebe House – Works Under DDD Legislation.

09/03479/TCONR  – Green Lane Cottage – Tree Works – An email explaining the CDC decision had been received from Sophia Price at CDC.

 

Other Planning Matters:  The Chairman asked Mr Broad about the Stables at Green Hill Farm application going to CDC Planning Committee.  Mr Broad explained that the Chedworth Society had objected and their views mirrored his own on the application.

 

Matters Under Enforcement:  There were none.

 

Notification of Tree Work Decisions from CDC:  Mr Broad had spoken to Mark Berry about this several times.  Mr Pennington the CDC Webmaster was now looking into it.  The Chairman thanked Mr Broad.

 

ENVIRONMENTAL:

 

Biodiversity:  The Chairman had this in hand.

 

FINANCE:

 

1.   Clerks Quarterly Salary £499.00, prop. T Watt, sec. S Moore.

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2.   Clerks Quarterly Mileage £9.65, prop. S Moore, sec. T Watt.

3.   Viking Direct (Printer Cartridges and 100 2nd Class Stamps) £67.19, prop.

      T Watt, sec. A Bell.

4.   SLCC Membership £61.00, prop. P Sibbald, sec. S Moore.

5.   GPFA Membership £50.00, prop. P Sibbald, sec. S Moore.

6.   Council in receipt of £125.00 P/F Grass Keep Rental from Mr Baker.

7.   Council in receipt of £7.68. Water Reimbursement from Mr Baker.

8.   Council in receipt of £2.20 Water Reimbursement from HVLTC.

9.   2010/2011 Precept – The Chairman said that a draft budget would be circulated

      for comments as soon as it had been prepared by the Clerk and herself.  The

      final precept would have to be agreed at the next meeting.

 

CORRESPONDENCE;

 

Dial-a-Ride Bus Service:  The Chairman had been in touch asking for Chedworth to be included.  As no reply had been received the Chairman would chase this up.

 

Link Public Event – Northleach 8th December 2009:  Noted.

 

Cotswold Tree Warden Information:  Noted.

 

NA AONB Magazine:  Noted.

 

Gloucestershire Wildlife Trust Information:  Noted.

 

GRCC Community Emergency Plan Folder:  It was agreed to circulate the information for next month.

 

OTHER BUSINESS;

 

Items Arising from E-mail:  There was none.

 

The meeting concluded at 9.32 pm.

 

NEXT MEETING:  Precept Meeting -  Monday 18th January 2010 at 7.30 pm.

 

 

 

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