CHEDWORTH PARISH COUNCIL

 

MINUTES – PARISH COUNCIL MEETING – 17th JANUARY 2011

 

PRESENT;  Mrs S Moore (Chairman) Mr A Bell, Mr D Broad, Mr P Cundick,

Mr A Miles, Mr P Sibbald, Mr T Watt and Mrs E Broad (Clerk).

 

CONFIRMATION OF MINUTES;  The minutes of the Parish Council Meeting held on the 13th December 2010 were agreed and signed as a true record.

 

SETTING THE 2011/2012 PRECEPT:  The Chairman and Clerk had produced a draft budget for consideration which was copied to all Councillors prior to the meeting.  Two scenarios were suggested to Councillors, a) to precept in full for the expected expenditure which would mean a 3% increase or b) to include an additional sum to generate an amount for extra highways provision.  The Chairman asked Councillors individually which scenario they preferred and it was agreed 6 votes to 1 to increase the precept by an additional £1500.00 for extra winter provision.  The following was agreed:-

 

EXPENDITURE;

 

Village Hall Rent (L.G.A. 1972 S. 111)                                            228.40

Subscriptions (L.G.A. 1972 S. 111)       172.00

Donations (L.G.A. 1972 S. 137)       315.00

Playing Field Grass Cut (L.G. (MP) A. 1976)               740.00

Grass Keep Field (L.G. (MP) A. 1976) 370.00

Vegetation Clearance (L.G.A. 1972 S. 137)       180.00

Noticeboard (L.G.A. 1972 S. 137)       100.00

Clerks Salary (L.G.A. 1972 S. 112)     2138.00

Insurance (L.G.A. 1972 S 111)       400.00

Telephone/Stamps/Broadband (L.G.A. 1972 S. 111)       200.00

Chairman’s Allowance/Travel Expenses (L.G.A. 1972 Sch. 12)  100.00

Audit Fee (L.G.A. 1972 S. 111)       210.00

Stationery (L.G.A. 1972 S. 111)       170.00

I.T. Support (L.G.A. 1972 S. 111)         50.00

Extra Winter Provision (L.G.A. 1972 S. 137)     1500.00

 

             6873.40

ESTIMATED INCOME:

 

Grass Keep               350.00

HVLTC Ground Rent       280.00

Playing Field Rental    100.00

Interest on Deposit Account     3.00

 

                                                      733.00

 

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MINUTES – PARISH COUNCIL MEETING – 17h JANUARY 2011 – Page 2.

 

Estimated Expenditure             6873.40

Less Estimated Income   733.00

 

             6140.40

 

It was proposed by Mr Bell and seconded by Mr Sibbald that the 2011/12 precept should be £6140.00, agreed unanimously.

 

VISIT BY CLLR. FIONA MCKENZIE:   The Chairman welcomed Cllr McKenzie and it was agreed to open the meeting to allow her to address the Council which she did, talking about her understanding of the County Council cuts and the Big Community Offer.  Cllr McKenzie also urged people to respond to the bus survey currently being circulated.  When Council reconvened, the Chairman thanked Cllr McKenzie for attending and it was agreed to include the bus survey information in the Hill and Valley.

 

MATTERS ARISING:

 

Footpaths:  The Chairman said she would email our Voluntary Warden, Phil Coates, to find out how his Parish PRoW audit is progressing.  Repairs to the damaged stile on KCH 37 are still outstanding.

 

Grass Verge, Hedge and Tree Cutting:  Nothing further.

 

Playing Field:   a) Booking for Cirencester Athletics Club - 3rd April:  Proposed from the Chair and seconded by Mr Watt to charge £15.00, agreed.  b) Booking for Horticultural Society Show 27th August:  Proposed from the Chair and seconded by Mr Bell to charge £35.00, agreed  c) Village Hall Hedge:  Mr Broad asked on behalf of the Village Hall Committee if the debris from the Village Hall hedge between the car park and the playing field could be burned on the edge of the field adjacent to Fields Road.  Mr Broad declared an interest and left the room.  It was agreed to allow this provided any damage is made good.  Mr Broad rejoined the meeting.

d) Playing Field cutting:  Bibury had confirmed they would charge the same fee as last year which would be £740.00 for 20 cuts.  Glebe Contractors had also quoted but it was proposed by Mr Watt and seconded by Mr Miles to continue with Bibury on the same basis as last year, agreed.  As Bibury's extra strimming fee was increasing this year and since they also work on a minimum of four hours basis, it was agreed to try to seek a local contractor to undertake the additional strimming.  The shed repairs had been done by Mr Eden and the wheels for the Line Marker had been purchased.  The Chairman thanked Mr Watt for arranging both of these.

 

Grass Keep Field:  The Chairman agreed to make sure the Cotswold Wardens are able to undertake the fence repairs in the spring.

 

Provision of New Tennis Courts:  Mr Shaftoe had undertaken some consultation via email and had emailed the results of the 31 replies received so far.  It was agreed to

 

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open the meeting to allow Mr Robson to speak.  Mr Robson explained that some delay had been experienced with the LTA due to maternity leave.  When Council reconvened concern was expressed that all the conditions requested at their meeting of 13th December had not been satisfactorily addressed.  A drawing is still required and in view of the low response rate the Parish Council felt that the delay imposed by maternity leave at the LTA would give the Tennis Club time to include an item in the February Hill and Valley.

 

Mr Miles left the meeting at this point.

 

Affordable Housing:  It was agreed to open the meeting to allow Mr Robson to update the Council, which he did.  Council then reconvened.

 

Communication between Parish Council and the Public:  a) Roadside Maps:  The Chairman agreed to get the perspex required.  Mr Bell explained the Twitter feed.  The Clerk explained that there had been a delay in displaying the agenda and draft minutes on the website due to Mr Priest being away.

 

Tuns Hill Waterfall, Flooding and Drainage:   Mr Sibbald reported on the weeds getting caught in the grill.  The Chairman agreed to ask Mr Swift at GCC Highways again to jet out the drain up Cooks Hill.

 

Traffic in Village and Road Matters:  a) Fields Road:  A letter had been received from Geoffrey Clifton-Brown MP enclosing a copy of the GCC Highways letter to the Parish Council from Mrs Watkins.  It was agreed to await the results of the    police speed monitoring exercise.  No reply had been received from Mrs Watkins regarding our letter about extending the speed limit to The Hemplands.  It was agreed to write again and remind her.  b) School Wig-Wag:  This was still flashing at inappropriate times and is evidently not synchronised  with school hours.  It was agreed to ask the school again to supply the name of the person they are dealing with at GCC so our letter drafted previously can be sent to them.  c) Salt Storage:  All three people written to had replied but only Mrs Clarke would be able to help provided the salt was bagged.  It was agreed to write and thank her and also thank her for her recent snow warden duties and Mr Chapple for snow plough duties.  A number of pot holes were also identified to be passed on the GCC Highways.

 

Youth Matters:  An email had been received from CDC asking if the Play Rangers

scheme was required this summer.  As the Lottery funding had now ceased the scheme would have to be paid for at an approximate cost of £275.00 per visit.  This was not felt to be justifiable expenditure at the moment.

 

The eXbox:  a) The Defibrillators:  The defibrillator had been installed in the eXbox and was up and running.  The cabinet was awaited in mid January for the second defibrillator to be installed at the Village Hall.  Although the training session following the eXbox launch had been well attended it was felt to be a good idea to try to arrange another session.  The Chairman agreed to see if this could be

 

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arranged.  Mr Bell agreed to undertake the weekly inspection of the eXbox defibrillator.  The Chairman raised the question of the power supply to the eXbox which will need to be transferred from BT to the Parish Council at some point.  It was agreed to wait and see what happens.  Mrs Stainforth had taken on the task of monitoring the book supply in the eXbox.  It was agreed to thank her in the Hill and Valley.

 

The Recycling Banks at the Village Hall:  a) FOI Risk Assessment from CDC: 

This had been received and noted.  It was agreed to write to Claire Locke at CDC asking what axle weight of vehicle would be needed if only plastic bottles were collected from the Village Hall car park.

 

GCC Big Community Seminar:   The information had been circulated.  An email had been received asking if the Parish Council would be interested in partnering GCC in a pilot scheme for working out the modus operandi for parishes of their newly-devolved responsibilities.  It was agreed to express an interest and ask them to keep us informed.  It was further agreed to invite GCC to come and talk at a Parish Council meeting.

 

PLANNING:

 

CD 6517/F The Brew House – Greenhouse – No objection.

CD 9265  Valley View – Replacement Sewage Treatment Plant Retrospective -

No objection but point raised about fencing.

 

Approval:

 

10/05101/NONMAT CD 5808/H Roman Villa – Amendment to permission already granted  - No consultation was undertaken on this application.

 

Appeal:

 

APP/1610/A/10/2141628/NWF Calveshill House – Agricultural Building - representation sent.  It was agreed to open the meeting to allow Mr Brister to speak.

Mr Brister complained that he was not aware of the Parish Council's objection to his planning application and queried the decision making process.  He also asked to see the appeal submission but the Chairman declined believing the matter to be sub judice and reconvened the meeting.

 

There were no other planning matters.

 

There were no matters under enforcement.

 

HIGHWAYS AND RIGHTS OF WAY:

 

GCC Temporary Traffic Order 654 – Hensons Hill, Chedworth:  This was for

 

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MINUTES – PARISH COUNCIL MEETING – 17h JANUARY 2011 – Page 5.

 

resurfacing works.  As this was to come into force at the end of the month, the

Chairman undertook to display a notice on the paper box in Fossebridge.

 

Mr Cundick left the meeting at this point.

 

FINANCE:

 

1.  Council in receipt of £250.00 Goal Post Donation from GPFA.

 

CORRESPONDENCE:

 

Publication of the GCC Waste Core Strategy:  Noted.

 

OTHER BUSINESS;

 

Appointment of one Representative to the Chedworth Village Hall Management

Committee for one year:  It was agreed to write to the Village Hall Committee stating there have been no volunteers and the Parish Council sees no reason why this should change before the election in May.  It was agreed to remove from the agenda at present.

 

Items Arising from E-mail:  a) Roaming Dogs – email from Mr Musgrave:  It was agreed to open the meeting to allow Mr Musgrave to speak.  Mr Musgrave outlined his concerns.  Council then reconvened and the Chairman thanked Mr Musgrave for raising this.  b) The Navigus Consultancy had invited the Council to subscribe to their Journal of  Local Planning.  It was agreed not to subscribe.

 

Items for the Hill and Valley:  Several items were identified.

 

The meeting concluded at 10.01 pm.

 

NEXT MEETING:   Monday 21st February 2011 at 7.30 pm.

 

 

Chairman........................................

 

Date................................................