CHEDWORTH
PARISH COUNCIL
MINUTES PARISH COUNCIL MEETING 18th
JULY 2011
PRESENT: Mr P Sibbald
(Chairman) Mr A Bell, Mr G Brister, Mr D Broad,
Miss L Gallagher, Mr J King and
Mrs E Broad (Clerk).
APOLOGIES; Mr T Watt.
CONFIRMATION OF MINUTES; The Minutes
of the Parish Council Meeting held on the 20th June 2011 were agreed
and signed by the Chairman as a true record with one addition to page 1, Visit
by PC Watkins and PCSO Shutt paragraph, PC
Watkins and PCSO Shutt
said that all reported crime would be followed up was included.
MAIN MATTERS:
Taking Stock of Chedworth
Parish Council:
a) Setting
of a Four Year Plan: Mr King had
done some research on the Council obtaining Quality Status although it was
acknowledged that the Council did not fit the criteria to officially obtain
this as not enough members had been elected.
After some discussion it was agreed that the models and procedures could
be followed. Mr King agreed to look into
this further. It was agreed that Mr Brister would draw up a draft plan incorporating
suggestions from Councillors for further consideration. It was suggested that
in forging closer links with the Village Hall Committee the booking of the
Playing Field could be undertaken by them on behalf of the Parish Council as people
do experience problems dealing with both parties. It was proposed by Miss Gallagher and
seconded by Mr Bell to approach the Village Hall Committee about this,
agreed. It was further agreed that the
August meeting should be changed to Wednesday 17th August as the
Village Hall was not available on the 15th and because copy for the
Hill and Valley had to be submitted by the 20th of the month, in
future the meetings would be held on the second Monday of the month from
September.
b) Individual
Councillors Roles: It was
acknowledged that decisions could not be delegated to individual Councillors
but it was agreed that individual Councillors could take the lead making
recommendations to the full Council. It
was agreed that Mr Bell would take on Environmental issues and the Chairman
would take on Highway and Rights of Way issues. It was further agreed that all Councillors
would continue to respond to planning applications when they were circulated.
c) Reviewing
Standing Orders: Agreed to consider
again next month.
d) Re-styling
The Parish Council: A suggestion to change the name of Chedworth Parish Council was discussed. The Clerk had checked this in the Local
Government Act and it was in order if the Council wished. Views both for and against were expressed and
it was agreed to consider again next month.
e) Reviewing
the Budget: It was felt that as the
precept for the coming year was set in January, then
would be a good time to review the budget.
f) Circulation
Route for Correspondence: Agreed to
remove from the agenda at present.
Chairman....................................
MINUTES PARISH COUNCIL MEETING
18th JULY 2011 Page 2.
g) Sending Internal Correspondence via
Email: The Clerk asked if documents
could be sent in .doc format rather than docx as she
was having problems opening these documents with the current Parish Council
system.
h) How to get help from the new Parish
Council: Agreed to consider further
next meeting.
Communication between Parish Council and the
Public:
a) Roadside
Maps: The perspex
had been obtained by Mr Watt. It was
agreed that the Chairman and Mr Bell would attempt replace the maps and perspex by the next meeting.
b) The
Parish Council Website; The
Chairman had obtained details on local government websites from a firm which
specialises. It was felt that the silver
option offered would
be easier to update and take control of and would cost in the region of £500.00
to set up and £200.00 per annum to host.
The Chairman agreed to make further enquiries about this. Mr King agreed to approach the GRCC Vibrant
Village team, who won the most resilience village prize of £500.00, to
ascertain if they would be willing to put the prize money towards
this. It was further agreed to thank Mr
Priest for his work on the current website and explain to him what the future
intention was.
c) Communication
with Parishioners Via Email: Mr King had made some enquires from village
organisations who already had village mailing lists. After some discussion it was agreed to incorporate
this draft four year plan.
d) Social
Media: Twitter and Facebook were discussed.
Miss Gallagher offered to set up a Parish Council Facebook
page and this offer was accepted.
MATTERS FOR UPDATING AND DISCUSSION:
Footpaths:
a) KCH
22 Footpath below Parsonage House:
The Chairman had spoken to Mr Beach the landowner, and the stile was to
be fixed soon.
b) Mrs
Jewell Complaint - Rail on Footpath in The Woods: The Chairman reported that he understood this
had been mended.
c) Mr
Duggleby Email Item in the Hill and Valley: Mr Duggleby was not
happy with the item in the Hill and Valley regarding footpaths. Mr King reported that he had spoken to other
dog owners and they did not have a problem with it. It was agreed that the Chairman would reply
to Mr Duggleby.
d) Mrs
Jess Email Signs at New Barn: Mrs
Jess reported that the signs on posts on KCH 71, the path towards Fossecross at New Barn, had been knocked down and were laying on the ground.
It was agreed to pass this on to GCC PROW.
Mr Bell reported that the handhold was loose
on the stile at the bottom of the valley on KCH 44, the footpath leading down
beside Denfurlong.
It was agreed to bring this to the attention of Mr Stainforth
and Mr Booth as it was not certain who the landowner was.
Grass Keep Field:
a) The
new Fence and Dog Latch on Footpath:
This was in hand with the Cotswold
Wardens.
Chairman.......................................................
MINUTES PARISH COUNCIL MEETING
18th JULY 2011 Page 3.
Provision of New Tennis Courts:
a) Legal
Issue Regarding the Lease: The Clerk
had made enquiries regarding the length of the lease and a lease longer than
seven years was permissible provided certain criteria was
met. It was noted that the HVLTC
currently had a twenty five year lease on their present courts. It was agreed that Mr Brister
would draft a letter to the HVLTC setting out the legal issues with regard to
the lease.
Traffic in Village and Road Matters:
a) Winter Maintenance & Grit
Provision: The Chairman offered to
speak to Mr Swift at GCC Highways to ascertain what responsibilities the Parish
Council would be expected to take on.
The Snow Warden and Plough Operator information had been requested from
GCC Highways, it was agreed at ask Mrs Clarke if she was willing to continue
and also how much grit she would be able to store at Manor Farm.
b) Purchase of Grit Spreader: The Clerk was awaiting further information
from our insurers regard the public liability aspect.
The eXbox:
a) The Village Hall Defibrillator: Mr Broad reported that the welds on the door
had failed and a new cabinet had been delivered to his house which he had
subsequently fitted. The old cabinet was
still at the Village Hall awaiting collection.
It was agreed to contact the Community Heartbeat Trust and ask them to
collect the box. Mr Broad was concerned
about the ownership issue as the boxes were bought by public subscription not
the Parish Council. Mr Bell stated he
felt this issue had already been sorted out and the Parish Council had agreed
to accept ownership.
b) Purchase of the Third Defibrillator: The former Chairman had handed over the
donation cheque from NFU Mutual towards the third defibrillator for the Seven Tuns. It was agreed
to send this to the Community Heartbeat Trust. The donation from Mrs Thacker on behalf of the
Conservatives was still awaited. It was
agreed that the Chairman would organise the collection of this money.
Cotswolds Conservation Board:
a) Election
of Replacement Parish Member: The
Ballot Paper had been received. It was
proposed from the Chair and seconded by Mr Brister to
vote for Mr Bell, agreed with one abstention from Mr Broad as he was acquainted
with one of the other candidates.
The Wall at the Lower End Chapel:
a) Estimates
for Repair: Two estimates had been
received. It was proposed by Mr King and
seconded by Mr Bell to accept the estimate of £295.00 + VAT from Mr Chapple, agreed.
Items Arising from Email:
a) Mr
Aveline Email:
i) Inadequate Broadband - It was agreed to
invite Mr Aveline along to the next meeting to
discuss this. ii) Community Digester It was agreed to reply
that the Parish Council feels it is not a top priority at this time in view of
the existing green bin collection service provided by CDC.
Chairman.......................................
MINUTES PARISH COUNCIL MEETING 18th JULY 2011 Page
4.
b) Playing
Field and Play Area of the Year Competition 2011: It was agreed not to enter.
c) Provision
of a Lease Car for PCSO's: It was
agreed to reply that the Parish Council feels that it would be better for the
PCSO's to use their own vehicles and be paid mileage by the police for whom
residents already pay Council Tax.
d) Mr
Priest Email - CLT Update for Parishioners:
It was agreed to reply that the Parish Council has very little detail of
the CLT's current position due to the sensitive nature of the negotiations and
are happy that when appropriate the CLT will present their proposals to the
village.
PLANNING:
Applications:
No objection raised
from Chedworth Parish Council
CD 7532/A Wookeys Tump Amendment
CD 7532/B Wookeys Tump Amendment
CD 2394/B The
Daniels, Fossebridge Replacement Agricultural
Dwelling
CD 1430/Y The Oxbyre Extension and Alterations
Objection raised by Chedworth
Parish Council
CD 9035/A Land West
of Pinkwell New Field Access
Cotswold District Council Approval:
CD 4128/Q Rowan House
Extension.
11/03080/DDD Green Lane Works Under DDD
Legislation. No consultation.
FINANCE:
1. Bibury (Playing Field Cutting June) £133.20, prop. J King, sec. A Bell.
2.
Moore Stephens (2010/11 Audit) £144.00, prop. J King, sec. P Sibbald.
3.
Gloucestershire Wildlife Trust Subscription £25.00, prop. P Sibbald, sec.
J
King.
4. Mr
T Watt (Purchase of Perspex) £50.41, prop. J King, sec. D Broad.
5.
Council in receipt of £20.00 from St Andrews School for use of the
Playing
Field.
6. 2010/11
Annual Audit The Clerk reported that the audit had been completed
and the statutory notice advising of the closure of the
audit had been displayed.
Everything
was satisfactory and there were no matters to bring to the attention
of the Council. The
Chairman thanked the Clerk for her work on the audit.
CORRESPONDENCE:
GCC Waste Core Strategy Proposed Focus
Changes:
Noted.
Chairman......................................
MINUTES PARISH COUNCIL MEETING
18th JULY 2011 Page 5.
Mr King asked for a To Do list following
this meeting. The Clerk would undertake
this. Mr King also asked if a note could
be sent to Mr Musgrave and his team congratulating them for winning a prize of
£500.00 for Resilient Village category in the recent GRCC Vibrant Village
competition. Mr King also reported on a
recent GRCC Rural Neighbourhood Group Meeting attended by Mr Musgrave where car
provision for the PSCO's, speeding on Fields Road and a free Crime Home Survey were discussed.
Mr Broad reported on the affordable housing
issue at Withington where residents were being intimidated.
It was noted that the email from Mrs Duggleby regarding a dangerous animal on a footpath would
be included on the agenda for the next meeting.
The meeting concluded at 10.15 pm.
NEXT MEETING:
Wednesday 17th August 2011 at 7.30 pm.
Chairman......................................
Date..............................................