CHEDWORTH PARISH COUNCIL
MINUTES PARISH COUNCIL MEETING
21st JUNE 2010
PRESENT: Mrs S
Moore (Chairman) Mr A Bell, Mr D Broad, Mr P Cundick,
Mr P Sibbald and Mrs E Broad (Clerk).
APOLOGIES; Mr A
Miles and Mr T Watt.
CONFIRMATION OF MINUTES; The minutes
of the Annual Parish Council Meeting held on the 17th May 2010 were
agreed and signed as a true record.
MATTERS ARISING:
Footpaths: A
reply had been received from Gloucestershire County Council PROW stating that
not a single DMMO had been determined between 1st May 2009 and 1st May 2010. As around 130 applications were outstanding
in 2007, this was felt to be unacceptable and it was agreed to write to the Rt.
Hon. Eric Pickles MP, Secretary of State for Communities and Local Government,
expressing our concerns that this statutory duty was being ignored. Mr Needham from Brook Cottage had emailed to
say repairs to his stile were in hand.
Mr Sibbald confirmed that he had not
undertaken the relevant training to use the Parish Council strimmer. The Chairman reported that she understood
that Mr Priest was happy to keep the strimmer at
present. As he was the only person
qualified to use it this was agreed, and it was also agreed to ask him if he
would be willing to undertake some clearing if required.
Grass Verge, Hedge and Tree
Cutting:
It was reported that another verge cut had just been undertaken by GCC
Highways. The Chairman reported that ChEG was willing to take on the verge project as outlined
by the Cotswolds Conservation Board.
Playing Field: a)
Hire for Horticultural Show 28th August: As no reply had been received to the letter
sent in January, requesting details of the show proposals, it was agreed to
re-send the letter. It was proposed from
the Chair and seconded by Mr Bell to charge £30.00 if the arrangements were to
be the same as last year, agreed. A
letter and donation cheque had been received from St Andrews School who
requested the use of the field for several visits. It was agreed to write and thank Mrs Buck for
the cheque and also request details of the dates required so it does not
coincide with the grass cutting.
Grass Keep Field: a)
Fencing Two quotes had been received for the replacement of the gate
post. It was proposed from the Chair and
seconded by Mr Broad to accept the cheaper quote of £41.50 from Mr Tim House.
Mr Sibbald declared an interest as he is a business partner of Mr
House. Mr Dickenson had also quoted for
replacing the fencing. Mr House suggested
leaving the fencing quotation until the autumn.
It was agreed to write and thank Mr Dickenson for quoting. It was
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PARISH COUNCIL MEETING 21st JUNE 2010 Page 2.
suggested that the hedge could be laid to save the
cost of fencing. The Chairman agreed to make enquiries from the Cotswolds
Conservation Board to see if
they may be interested in using the site for one
of their hedge-laying courses. The
Chairman reported that The Diggers would let her know the type of fruit tree required.
Affordable Housing: The
Chairman declared an interest as her husband was a member of the CLT
Board. The Chairman reported that she
had attended the recent CLT AGM and they are continuing to look for possible
sites. The Chairman also reported that
the HVLTC would let us know in September if they were still interested in
providing new tennis courts on the Grass Keep Field.
Communication between Parish
Council and the Public: Mr Bell had
the roadside maps in hand. Mr Priest had
included a Twitter feed on the website and Mr Bell would give a demonstration
at a later meeting. The Clerk was asked
to purchase a plastic loose leaf book for paper documents for the former phone
box. It was reported that the Lower End
noticeboard backing board was very soft and the pins would not stay put. It was agreed to ask for a quote to replace
the backing board. A carpenter from
Northleach was advertising on the board and it was agreed to contact him to see
if he would be interested in quoting.
Tuns Hill Waterfall, Flooding and Drainage: Mr Sibbald reported that he had met with Mr Swift, GCC
Highways, and his team and they were to bring in a mini digger to rectify the
problems within the next couple of weeks.
The Chairman thanked Mr Sibbald for all of his
efforts.
Traffic in
Village and Road Matters: a) Parking
Space at Valley View: A reply had been
received from Fosseway Living stating that they did
not own the parking spaces adjacent to Valley View. After further discussion and a report that
the resident was not registered disabled, it was agreed to leave at present
pending further developments. b) Parking in Queen Street:
Vehicles parked opposite the Ballingers Hill
junction and preventing vehicles from turning around had become a problem
recently. The police had visited and
spoken to the owner of a van that had been parking there and the van had now
stopped but other vehicles parking there were now causing problems. Mr Broad agreed to take some photographs of the
offending vehicles and pass them on to the police to see if the problem could
be stopped. A reply had been received
from Mrs Watkins, GCC Highways, stating that lorries
should not be a problem as we were within the Freight Management Zone which
excludes large lorries unless engaged in delivery or collection. The Chairman agreed to include a item in the Hill and Valley asking residents to ensure
their deliveries are undertaken using smaller vehicles. A reply had been received from Mrs Watkins,
GCC Highways, stating that the pot holes should have been filled by now. Some of the pot holes reported had still not
been repaired, so it was agreed to pass these onto Mrs Watkins again.
Youth Matters:
Nothing further.
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PARISH COUNCIL MEETING 21st JUNE 2010 Page 3.
Traffic at the School:
Nothing further. It was agreed to
remove from the agenda
and take this item under Traffic in the Village
and Road Matters in future.
Adoption of BT Telephone Box: No
name had been suggested despite an invitation for suggestions in the Hill and
Valley. After some discussion it was
proposed by Mr Bell and seconded from the Chair to re-name the box eXbox, agreed with one abstention. The Chairman reported
that Dr Sissons would consult regarding her defibrillator
idea in July. The Chairman circulated
drawings for the suggested shelving from John Aylen. The type of shelves required was debated and
it was agreed to allocated Mr Aylen up to £60.00 for
materials, his labour would be free of charge.
An email had been received from Mr Lang from Glanton
whose Parish Council were debating whether to adopt their own box and he wished
to know the pros and cons. It was agreed
that the Clerk would reply answering his queries.
NHS Gloucestershire Request to Close
Branch Surgery Letter: A reply had been received stating that the Rendcomb practice had not applied to close their branch
surgery.
Parish Council Cupboard at the
Village Hall:
Mr Broad reported that the Village Hall Committee review of charges for
the cupboards was on hold at present. It
was agreed to go ahead with the disposal of the plans as agreed at the last
meeting but the Chairman would include an item in the Hill and Valley reminding
people it was their last chance to request their plans.
PLANNING:
The Clerk reported that she had
experienced a poor response from Councillors in commenting on the plans
circulated recently. The Chairman asked
Councillors to
bear this in mind in future.
CD 0243/E Laurieston
Extension It was agreed to refresh memories with regard to these plans and
reply via email to the Clerk tomorrow.
CD 0311/P
Apple Cottage Extension Objection on the basis that an elevated ranch style
verandah is out of keeping with the demands of the
Conservation Area.
10/01877/TCONR Tall Trees Tree
Works This had already gained permission.
CD 5808/J
Roman Villa Alterations No objection.
Approval:
10/01456/TCONR Apple Cottage
Tree Works
10/01524/TCONR Opposite
Seven Tuns Felling of Spruce
CD 3388/G Glebe House Garage
and Access
CD 1236/1/C Fossebridge Inn Replacement Porch.
10/01877/TCONR. Tall Trees Tree Works.
There were no Other Planning
Matters.
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PARISH COUNCIL MEETING 21st JUNE 2010 Page 4.
There were
no Matters Under Enforcement.
FINANCE:
1. E Broad Quarterly Salary (inc. pay increase
included in Precept) £516.50, prop.
S Moore, sec. A Bell.
2. E Broad Quarterly Mileage (inc. Audit
Mileage + Extra Meeting) £25.72, prop.
S Moore, sec. P Sibbald.
3. Iain Selkirk (Internal Audit) £90.00, prop. S Moore, sec. D Broad.
4. Bibury (Playing
Field Cutting May) £173.90, prop. S Moore, sec. D Broad.
5. Viking (Ink and Staples) £35.74, prop. S Moore, sec. P Sibbald.
6. D Wilson (Repair of Noticeboard)
Retrospective £75.00, prop. P Cundick, sec.
P Sibbald.
7. Council in receipt of £7.58 Part Water
Reimbursement from HVLTC.
8. Council in receipt of £2.52 Part Water
Reimbursement from Mr Baker.
9. Council in receipt of £125.00 Grass Keep
Rental from Mr Baker.
10. Council in receipt of £50.00
Rental from Chedworth Diggers.
11. Council in receipt of £30.00
Donation for use of the Playing Field from
St Andrews School.
12. 2009/10 Annual Audit The
Clerk reported that the Annual Return was now
with the
External Auditor.
CORRESPONDENCE;
GPFA The Playing Field Magazine:
Noted.
OTHER BUSINESS;
Election of two Representatives
to the Chedworth Allotment Charity for four years: Mr Peter Juggins and Mr Nigel Finch had both
indicated they were willing to stand again.
It was proposed from the Chair and seconded by Mr Broad to re-elect them
both for a further four year term, agreed.
Election of one Representative to
the Chedworth Village Hall Management Committee for one year: As no
volunteer had been forthcoming, it was agreed to leave as a vacancy at
present. The Clerk raised the fact that
the Village Hall Committee had not yet invoiced the Parish Council for the use
of the Village Hall during 2009/10. It
was agreed to follow this up with the Treasurer, Mrs Burridge.
Items Arising from E-mail: a)
CDC Meetings between Parish/Town Councils Notification had been received that
the meeting would be held later in the year.
Items for the Hill and Valley:
Several item were identified.
Increase in the size of the
Parish Council:
The Chairman suggested that consideration could be given to increasing
the size of the Parish Council from seven
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PARISH COUNCIL MEETING 21st JUNE 2010 Page 5.
to nine members. The Chairman had made some enquiries on how
this would be achieved. After some
discussion it was agreed not to pursue this at present.
The Seven Tuns
Calypso Evening: Mr Sibbald reported that he had received complaints about the antisocial
behaviour exhibited by some of the customers of the Seven Tuns
at the recent Calypso Night. Other
Councillors had also experienced problems.
After some discussion it was agreed to write to Alex Davenport Jones,
Landlord of the Seven Tuns, raising concerns and
making him aware of the problem in the hope that these problems will not recur
at future events.
Mr Cundick reported that he was
to take part in a charity cycle ride from London to Paris in August and would
appreciate any sponsorship. The Chairman
would publicise this in the Hill and Valley.
The Chairman reported that she
had represented the Parish Council at the recent service to welcome the new
vicar.
The Chairman offered her free
pass to the Chedworth Roman Villa Community Open Day on 27th July if
anyone was interest in attending.
The Chairman drew attention to
the GRCC Parish Network Meeting to be held on the 13th July.
The meeting concluded at 9.27 pm.
NEXT MEETING: Monday
19th July 2010 at 7.30 pm.
Chairman..........................................
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