CHEDWORTH
PARISH COUNCIL
MINUTES PARISH COUNCIL MEETING 20th
JUNE 2011
PRESENT: Mr P Sibbald
(Chairman) Mr A Bell, Mr G Brister, Mr D Broad,
Mr J King, Mr T Watt and Mrs E
Broad (Clerk).
CONFIRMATION OF MINUTES; The Minutes
of the Annual Parish Council Meeting held on the 16th May 2011 were
agreed and signed as a true record. It
was agreed to record in these minutes to amend the wording on the notice
displayed on the boards stating that no political material was to be
displayed. Mr Bell undertook to do this.
CO-OPTION OF ONE COUNCILLOR TO FILL THE
VACANCY:
Ms Lindy Gallagher had emailed indicating her willingness to be
considered for co-option she was also present at the meeting. As there were no other candidates, it was
proposed from the Chair and seconded by Mr Brister
that Ms Gallagher should be co-opted to fill the vacancy, agreed
unanimously. Ms Gallagher signed the
Declaration of Office Book and Code of Conduct sheet and took her seat on the
Council.
Visit by PC Hazel Watkins and PCSO Andrea Shutt: The Chairman welcomed the ladies and invited
them to explain their role, which they did.
Councillors questioned them about various things including the recent
speed checks on Fields Road and the communication from Rendcomb regarding the
provision of a lease car, for their use, financed by the parishes. The ladies explained about there recent
surgery at the Farm Shop and the next Community meeting on 12th
July. Ms Watkins and Ms Shutt said that all reported crimes would be followed up.
The Chairman thanked them for
attending and they left the meeting.
Presentation of the Laburnum Cottage Revised
Planning Application: The applicant had requested to show the
Parish Council the new plans for Laburnum Cottage which had only just been
submitted to CDC and had not yet been circulated for comments.
The Chairman invited Mr Hinds to show the plans. which
he did. Mr Hinds also explained the need
for the new plans as because of the position of the stream they had found they
were unable to build what was originally proposed. The Chairman thanked Mr Hinds and he left the
meeting.
TAKING STOCK OF CHEDWORTH PARISH
COUNCIL: The Chairman explained ideas submitted to the
agenda which were discussed at length. Discussion ensued on how the Parish Council
was perceived and how it could be changed for the better. The setting of a four year plan was discussed
and it was agreed to bring ideas to the next meeting. It was also agreed to encourage parishioners
to bring their plans to present at a meeting.
Communication was then discussed and it was agreed that Mr King would
look into the possibility of using other organisations email lists to
communicate with parishioners via email.
The website was discussed as it was suggested it was not to particularly
user friendly, the Chairman agreed to look at other companies offering
specialist Parish Council website design.
It was agreed that only items that had something happening or a decision needed were to
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MINUTES PARISH COUNCIL MEETING
20th JUNE 2011 Page 2.
be included on the agenda. It was also agreed to implement a cut
off date on the
Wednesday before the meeting for
agenda items. The possibility of having individual
Councillors responsible for certain things such as looking at planning
applications was discussed although the Clerk had made Councillors aware that
it was not legal for the Council to delegate decisions to individual
Councillors. Reviewing the Standing
Orders to include the possibility of limiting the time of meetings, re-styling
the Parish Council by changing the name to Community Council and reviewing the
budget were also suggested for further discussion next month.
MATTERS ARISING:
Footpaths: a) KCH 58 Fields Road to Fossecross: The Clerk had contacted Mr Finch by email and
he was going to clear the path. An email
had been received from Mr Aveline raising several
matters which had been received too late to be included on the agenda for this
meeting and would be included next month.
One matter was the footpath below the Parsonage House which now had a
padlocked gate. It was established that
the gate in question was not on the definitive line of the path although Mr
Broad stated he was aware it had been used for many years. Mr Bell stated that wire had been cut in this
area to allow access for dogs. The
Chairman agreed to speak to the landowner about the padlocked gate. Mr Bell spoke of the problems with damage to
gates and fences caused on footpaths and asked for Councils agreement to
include an item in the Hill an Valley reminding people
of their responsibilities. It was agreed
this should be included under the name of the Parish Council. A reply had been received from GCC PROW
stating that the Modification Order for The Hills Farm Track was moving up the
list but would still be some time yet.
Grass Verge, Hedge and Tree Cutting:
Nothing further.
Playing Field: Mr
Broad had found a further set of old nets in a cupboard at the Village Hall
which had been fitted to the posts by Mr Watt.
A brand new set had been received with the new goal posts. Mr Broad asked if the really old nets stored
in the shed could be given to Withington Parish Council for their goal
posts. This was agreed.
Grass Keep Field: a)
The new Fence and Dog Latch on Footpath:
A quote of £70.00 to provide a dog latch on the stile by the raod had been received from Mr Dickenson. Mrs Susie Moore had emailed to say the
Wardens were prepared to erect a dog latch on this stile from left over materials. It was agreed to ask Mrs Moore to request
that the Wardens to go ahead with this. a) Water Supply to Diggers Plot: A request had been received from Joanne Leigh
asking for permission to erect a water supply from the trough. It was agreed that there was no objection
to the provision of a water supply, provided
that Mr Baker agrees, also that the pipe is above ground and of a temporary
nature. Payment for the water will have
to be agreed with the grass keep tenant and The Diggers will be responsible for
paying for any water leakage from the new pipe and fittings.
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MINUTES PARISH COUNCIL MEETING
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Provision of New Tennis Courts: It
was agreed to close the meeting to allow Mr Duggleby
to present the plans on behalf of HVLTC. Mr Duggleby
explained the plans and asked for the agreement of the Parish Council to apply
for planning permission. When Council
reconvened it was noted that the footpath was still not shown on the correct
line on the plans. Mr Bell was concerned
about information he had researched that it was not legal for a Parish Council
to enter into a lease for more than seven years. After some
discussion it was proposed by Ms Gallagher and seconded by Mr Watt to agree to
allow the HVLTC to seek planning permission on the Grass Keep Field as shown in
the plans, this was agreed with one abstention by Mr Bell on the legal issue of
the lease. It was agreed that the lease
and rent would be sorted out at a later date.
Mr Duggleby, on behalf of the HVLTC, was happy
to proceed with seeking planning permission despite concerns about the ability
of the Parish Council to actually grant the required lease.
Intermediate Housing: The
Chairman invited Mr Robson to update the Council. Mr Robson spoke about the current situation
with the securing of the proposed land and updated the Council on the new
membership of the CLT Board.
Communication between Parish Council and the
Public:
a) Roadside Maps: The perspex had been ordered by Mr Watt but a problem had
arisen with the delivery and the goods had been returned to the firm who wanted
an extra £5.50 for redelivery. Mr Watt
would sort this out. It was also
reported that the Chedworth Society had decided not to proceed with their
Parish Information Point idea at the moment.
Tuns Hill Waterfall, Flooding and Drainage: Nothing further.
Traffic in Village and Road Matters: a)
Fields Road Email from PC Jupp: PC
Jupp reported that no significant speeding had been
recorded and he would pass the information gained to the new Beat Officer now
looking after us. b)
Notices Posted During Elections A reply had been
received from Mrs Watkins GCC Highways stating that a tolerant approach was
taken to notices displayed during election periods. This was noted. c)
Winter Maintenance & Grit Provision - Emails had been received from GCC
Highways. One was asking for
confirmation of the Snow Plough Operators and Snow Wardens also the amount of
grit required for storage.
It was agreed to ask Mrs Clarke if she is
willing to carry on as Snow Warden and provide the plough operator and also
enquire how much salt she can stockpile and where it will be located. It was further agreed to enquire from GCC
Highways how many square metres a 25kg bag will cover to estimate the size of
the stockpile required. A map had been
received from GCC Highways showing a map of our grit bins and grit piles It was agreed to enquire as to the purpose of
sending the grit map as very few of the piles are shown on it. Mr Bell reported that the Grit Spreader he
had in mind would cost £1237.00 + VAT and had a waiting list for delivery. Concern was expressed about the insurance
aspect and it was agreed to check out our public liability insurance cover. The Chairman undertook to bring along to the
next meeting a sample of the green plastic bin for salt.
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MINUTES PARISH COUNCIL MEETING
20th JUNE 2011 Page 4.
Youth Matters:
Nothing further.
The eXbox: a) The Defibrillators Money towards the
third defibrillator had been promised by The Conservatives but had not yet been
received. The Chairman would contact Mrs
Thacker regarding this.
The Recycling Banks at the Village Hall: CDC
had been in touch to request we contact them when the trees had been cut
back. Mr Broad had this in hand.
Bus Service:
Nothing further.
Cotswolds Conservation Board Notice of
Vacancy - Appointment of
Replacement Parish Member: It
was proposed by Mr King and seconded by Mr Watt to nominate Mr Adrian Bell,
agreed.
PLANNING:
11/02315/TCONR High Gables Tree
Works.
CD 7532/A Wookeys Tump Extension and
Alterations.
CD 7532/B Wookeys Tump Demolition of Existing Extension, Garage &
Store.
Mr Broad declared an interest on these two
applications so he could speak on them at CDC if required and left the
meeting. No objection was raised to
either application Mr Broad rejoined the
meeting.
Approval:
11/02314/DDD Doveswell
Tree Works under DDD Legislation No consultation.
11/02315/TCONR High Gables Tree
Works.
CD 4128/Q Rowan House
Extension.
CD 5875/J West Meadow Cottage
Extension.
CD 4029/N Salters
Barn Amendment to Permission Previously Granted.
CD 6345/J Apperley
Alterations.
CD 0283/D Woodlands Farm
Agricultural Dwelling.
There were no other planning matters.
There were no matters under enforcement.
FINANCE:
1.
Clerks Quarterly Salary (inc. pay increase included in Precept) £534.50,
prop. A Bell, sec. P Sibbald.
2.
Clerks Quarterly Mileage (inc. Extra Audit Mileage) £26.62, prop. T
Watt,
sec. A Bell.
3. Bibury (Playing Field Cutting May) £177.60, prop. T Watt, sec. A Bell.
4.
Viking (Printer Ink, Copier Paper) £51.25, prop. A
Bell sec. L Gallagher.
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MINUTES PARISH COUNCIL MEETING
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5.
Iain Selkirk (Internal Audit) £90.00, prop. L
Gallagher, sec. A Bell.
6.
Council in receipt of £11.45 Grass Keep Water Reimbursement from Mr
Baker.
7.
2010/11 Annual Audit The Clerk reported that the Internal Audit had
been
undertaken and the only matter to be brought to the
Council's attention was
the need for more analysis to be shown, otherwise there were
no issues with the
accounts. The
accounts were now with the External Auditor.
OTHER BUSINESS:
Appointment of a Trustee to the Chedworth
Allotment Charity following the
Resignation of Mr Peter Juggins: Mr
Maurice Wilkins had agreed to
replace Mr Juggins on the charity. It was agreed to write and thank Mr Juggins
for his many years service.
Election of one Representative to the
Chedworth Village Hall Management
Committee for one year: Ms
Lindy Gallagher was proposed by Mr Broad and
seconded by Mr Watt, agreed.
The Wall at the Lower End Chapel: A
tree was bringing the wall adjacent to the War Memorial down. It was agreed to seek quotes to rebuild the
wall from Mr Andy Chapple and Mr Roland Lewis.
Circulation Route for Correspondence: It was
agreed to look at this for the next meeting.
Items Arising from Email: a)
Parish Plan Status Update & Cotswold Funding
Newsletter Emails from GRCC: Ms Gallagher agreed to speak to GRCC to
update the Parish Plan as requested. b) GCC Electoral Review Recommendations:
Noted.
Items for the Hill and Valley:
Several items were identified for the Chairman to include also
biographies of the new Councillors. The
Clerk reported that Mr Priest had asked for the submission to be copied to him
so it could be included on the website.
Mr King thanked Mr Broad for attending the
GRCC Vibrant Village of the Year Judges Visit recently at short notice. Mr King also reported that Mr Musgrave was to
undertake the update of the property grid references.
The meeting concluded at 10.20 pm.
NEXT MEETING:
Parish Council Meeting - Monday 18h July 2011 at 7.30 pm.
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