CHEDWORTH PARISH COUNCIL

 

MINUTES – PARISH COUNCIL MEETING – 21st MARCH 2011

 

PRESENT:  Mrs S Moore (Chairman) Mr A Bell, Mr D Broad, Mr P Cundick,

Mr P Sibbald, Mr T Watt and Mrs E Broad (Clerk).

 

APOLOGIES;  Mr A Miles.

 

CONFIRMATION OF MINUTES;  The Minutes of the Parish Council Meeting   held on the 21st February 2011 were agreed and signed as a true record.

 

MATTERS ARISING:

 

Footpaths:  Mr Phil Coates, Cotswold Voluntary Parish Warden, had been expected to attend but he did not although the Chairman reported that he had been working around the Parish.  Mrs Shedden's stile had not yet been repaired and was awaiting a stile kit from GCC.  The Chairman would chase this up.

 

Grass Verge, Hedge and Tree Cutting:  As no one else in the village had come forward to undertake the ad hoc strimming, it was agreed to ask Bibury to undertake it again as required.  It was noted that that their minimum fee would be for half a day's work.

 

Playing Field:  a) Hire for Church/School Fete 18th June:  This had been agreed by email for £30.00, the same fee as last year.  b) Hire and Parking for Cirencester Athletics Club 3rd April:  Mr Edelsten had been in touch to ask if parking would be allowed at the far end of the field if necessary.  Consultation had taken place via email and this was agreed, subject to the usual conditions, for the increased fee of £30.00 if parking was to take place.  Mr Watt enquired if the Parish Council was willing to allow a league team to play at Chedworth next season.  It was agreed that the Parish Council was happy but the Village Hall Committee may not be willing to allow changing in the Village Hall.  Mr Watt agreed to speak to the Village Hall Committee regarding this. 

 

Grass Keep Field:  The Diggers had planted the roadside hedge and it was agreed to write and thank them.  The Cotswold Voluntary Wardens were to start work on the fence on the 12th and 19th April.  The Chairman undertook to purchase the necessary posts and wire required.  It was agreed to email and explain about the fence repairs to Mr Baker, who had indicated he would be willing to renew his tenancy at the end of April.  It was agreed to discuss this again next month.  Arrangements had been made for the spare stone to be taken away by Mr Musgrave who also donated £5.00 to the Parish Council.  Mr Chapple had been consulted and was happy with this, but when Mr Musgrave went to collect it he found the stone had already been taken away just leaving the rubble behind.  The Parish Council were very disappointed that someone had stolen the stone and it was agreed to place an item in the Hill and Valley regarding this.

 

Chairman....................................

MINUTES – PARISH COUNCIL MEETING – 21st MARCH 2011 – Page 2.

 

Provision of New Tennis Courts:  Nothing further.

 

Affordable Housing:  Mr Broad reported on the CDC meeting regarding Delivering Affordable Live/Work Housing in the Cotswolds, held recently at Chedworth Village Hall, where the CLT were represented.  Mr Robson was due to give an update on the CLT at the Annual Parish Meeting.

 

Communication between Parish Council and the Public: a) Roadside Maps:  Mr Broad had located some perspex on the internet for around £50.00 including delivery, similar perspex was available in Cirencester at a much more expensive price.  It was agreed that Mr Broad would look into ordering some perspex from the firm on the internet.  Mr Broad had copied the Council an email he had received from Mr Clarke from The Lanterns regarding the rise in the Parish Council's part of the precept.  The Chairman would reply to Mr Clarke answering his queries.

 

            Tuns Hill Waterfall, Flooding and Drainage:  Nothing further.

 

Traffic in Village and Road Matters:  a) Fields Road:  The results of the speed monitoring exercises were still awaited from PC Jupp.  b) School Wig-Wag:  As this now seemed to have been fixed, it was agreed to remove from the agenda.  It was reported that a number of complaints had been received about large quantities of mud deposited on the village roads by the dumper truck engaged in excavating the garage site at Laurel Cottage. Diesel was also being deposited on the road by the contractor's vehicle and possibly polluting the water course when it rains.  It was agreed to write and bring these matters to the attention of the owner of Laurel Cottage and also write bringing the diesel spillage to the attention of the Environment Agency.  Mr Swift had emailed the Chairman regarding setting up a meeting to view the grit spreader.  It was felt that Mrs Clarke should also be invited as Snow Warden.  The Chairman agreed to set up a meeting of interested parties.

 

Youth Matters:  Nothing further.

 

The eXbox:  a) The Defibrillators:  Mr Broad was in the process of installing the Village Hall Defibrillator.  Mr Bell handed over a cheque for £250.00 from NFU Mutual along with a request for a photo opportunity with a large dummy cheque.

It was agreed to try to set up a photograph next Monday at the Annual Parish Meeting.

 

The Recycling Banks at the Village Hall:  As no reply had been received from CDC it was agreed to resend the letter.

 

Bus Service:  As no reply had been received from GCC Integrated Transport Unit it was agreed to resend the letter.

 

 

Chairman.................................

 

 

MINUTES – PARISH COUNCIL MEETING – 21st MARCH 2011 – Page 3.

 

PLANNING:

 

CD 6493/K Railway Cottage  – Garage and Log Store – No objection.

 

Approval:

 

CD 6711/E Shrove Cottage – Extension and Alterations.

CD 1236/1/D Inn at Fossebridge – L.B.Consent.

CD 1236/1/E Inn at Fossebridge – Conversion of Outbuilding to Holiday Accommodation.

 

There were no Other Planning Matters:

 

There were no Matters Under Enforcement:

 

Calveshill House Planning Application:  The Chairman had responded and provided Mr Brister with the email trail.  The Chairman was commended by other Councillors on the way she handled the situation with Mr Brister and it was commented that our procedures had held up under scrutiny. 

 

FINANCE:

 

1.   Clerks Quarterly Salary £516.50, prop. S Moore, sec. T Watt.

2.   Clerks Quarterly Mileage £9.65, prop. S Moore, sec. T Watt.

3.   J Young (Web Hosting) Retrospective £58.08, prop. D Broad, sec. S Moore.

4.   BTVC Enterprises Ltd (Tree Guards) £85.80, prop. S Moore, sec. P Cundick.

5.   Council in receipt of £5.00 Donation for Stone from Mr Musgrave – As Mr

      Musgrave had not had the stone, proposed from the Chair and seconded by

      Mr Broad to refund his cheque, agreed.

6.   Council in receipt of £8.94 water reimbursement from The Diggers on behalf of

      Mr Baker.

7.   Appointment of Independent Internal Auditor:  It was proposed from the Chair

      and seconded by Mr Broad to appoint Mr Selkirk as our Independent Internal

      Auditor for the 2010/11 financial year, agreed.

 

OTHER BUSINESS;

 

Items Arising from E-mail:  a) Signs to the Church Email from Mrs Seymour:  Mrs

Seymour had suggested signs to the Church as she feels people have been having trouble finding it.  After some discussion it was agreed to reply to Mrs Seymour that the problems with navigating around the village were highlighted in the Parish Plan consultations resulting in a recommendation to investigate signposting principal destinations such as the Church.  The subsequent investigation, however, found no support for additional signs and instead the Parish Council is addressing the problem by replacing and improving the roadside maps.  b) Election Information from CDC:  It was noted that nominations had to be at CDC by noon on the 4th April. 

Chairman......................................

MINUTES – PARISH COUNCIL MEETING – 21st MARCH 2011 – Page 4.

 

Items for the Hill and Valley:   Several items were identified.

 

Annual Parish Meeting:  Monday 28th March 2011 at 7.30 pm:  The Chairman undertook to produce a publicity poster in addition to the official notice.

 

The Chairman closed the meeting and invited Mr Musgrave to speak.

 

Mr Musgrave spoke about his intention to enter Chedworth in the GRCC Vibrant Village of the Year competition.  Mr Musgrave also spoke about the possibility of setting up a village forum consisting of all the various organisations within the village.  It was suggested mooting this idea at the Annual Parish Meeting.

 

The meeting concluded at 9.20 pm.

 

NEXT MEETING:   Monday 18th April 2011 at 7.30 pm.

 

 

Chairman...........................................

 

Date...................................................