CHEDWORTH PARISH COUNCIL

 

MINUTES – ANNUAL PARISH COUNCIL MEETING – 16th MAY 2011

 

DECLARATION OF ACCEPTANCE OF OFFICE AND CODE OF CONDUCT FORMS WERE SIGNED BY GRAEME BRISTER, DAVID BROAD, PAUL SIBBALD AND TOM WATT BEFORE THE MEETING COMMENCED.

 

ELECTION OF CHAIRMAN:  In the absence of the retiring Chairman Mrs Susie Moore, Mr David Broad, as Vice Chairman, asked for nominations for Chairman.  Mr Paul Sibbald was proposed by Mr Tom Watt and seconded by Mr Graeme Brister, agreed.  Mr Sibbald then signed the Declaration of Acceptance of Office Book and took the Chair.

 

ELECTION OF VICE CHAIRMAN:  Mr Graeme Brister was proposed by Mr Tom Watt and seconded by Mr David Broad, agreed.  Mr Brister  then signed the Declaration of Acceptance of Office Book.

 

CONFIRMATION OF MINUTES;  The Minutes of the Parish Council Meeting held on the 18th April 2011 were agreed and signed as a true record.

 

MATTERS ARISING:

 

Footpaths:  a) Stile on the Footpath in the Grass Keep Field:  Mr Broad reported that he had been contacted by Mrs Brimson who was concerned that the installation of the new stile from the Grass Keep Field onto Fields Road prevented dogs getting through.  It was agreed to obtain a quotation from Philip Dickenson to construct a dog latch by the stile similar to the one he made on the footpath along from the school towards Lauriston.  The non determination of the Modification Order on Hills Farm Track was raised again.  It was agreed to write to GCC PROW and enquire what progress has been made.

 

Grass Verge, Hedge and Tree Cutting:  An email from the Cotswolds Conservation Board regarding advice on Grass Verge maintenance had been received.  It was agreed to note this.

 

Playing Field:  Mr Watt reported that he had received some interest in forming a football team which he will bear in mind.

 

Grass Keep Field:  Mr Baker had paid the £140.00 rental but had emailed to ask if the money previously pledged to him for fence repairs was still available as he needed to undertake some fence repairs.  It was agreed to ask Mr Baker to supply more details of what he intends to do.

 

Provision of New Tennis Courts:  The Chairman invited Mr King to update the Parish Council.  Mr King confirmed that the HVLTC were still awaiting news from the LTA.

 

Chairman.........................................

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Affordable Housing:  The Chairman invited Mr Robson to update the Council.  Mr Robson had nothing further to report but asked if the agenda item in future could be changed to “intermediate housing”.

 

Communication between Parish Council and the Public: a) Roadside Maps:  Mr Broad reported that he had no luck in getting the firm on the internet to invoice the Parish Council for the perspex.  Mr Watt agreed to progress the purchase of the perspex.

 

            Tuns Hill Waterfall, Flooding and Drainage:  Nothing further.

 

Traffic in Village and Road Matters:  a) Fields Road:  As nothing further had been heard from PC Jupp regarding the speed checks it was agreed to chase him up.  The matter of winter provision was raised.  The Chairman invited Mr Bell to speak.  Mr Bell updated the Parish Council on the availability of the Quad Bike grit spreader.  It was agreed to hold over until the next meeting.  The matter of green bins for grit was also raised.  The Chairman undertook to obtain an example of a green plastic bin for the next meeting.

 

Youth Matters:  Nothing further from Mr Bearcroft.  Mr Broad updated the Council on the possibility of some grant money for youth provision in each individual CDC Ward as part of the election pledge.  Mr Broad was asked to obtain more details.

 

The eXbox: a) The Defibrillators:  No reply had been received from Mr Heaps regarding the invitation to monitor the Village Hall defibrillator.  The Chairman invited Mr Bell to speak.  Mr Bell reported that he had spoken to Mr Heaps and filled him in on what is required and that Mr Heaps is happy to undertake this.  An email reply had been received from Alex Davenport-Jones from The Seven Tuns offering to house a defibrillator inside at The Seven Tuns and help fundraise for a cabinet to be placed outside.  It was agreed to reply thanking Mr Davenport-Jones for his kind offer to assist with this project.

 

The Recycling Banks at the Village Hall:  Mr Broad reported that he had intended to trim the trees back but as CDC does not seem to have undertaken a risk assessment, it was agreed to take no further action at present.

 

Bus Service:  GCC had sent a further consultation paper regarding the services which serve Chedworth.  The Chairman agreed to take the consultation document to look at.  It was further agreed to publicise the consultation document in the Hill and Valley.

 

PLANNING:

 

CD 4128/Q Rowan House – Extension – No objection.

CD 4029/N Salters Barn – Amendment to Permission Previously Granted – No objection.

 

Chairman.............................................

MINUTES – ANNUAL PARISH COUNCIL MEETING – 16th MAY 2011 – P3.

 

CD 6345/J Apperley – Alterations – No objection.  Mr Broad declared an interest and left the room during discussions to enable him to speak on the application at CDC Planning Committee.   Mr Broad rejoined the meeting.

 

Approval:

 

CD 6480/W Whites Barn - Rebuild Boundary Wall.

CD 6480/X  Whites Barn – Re-point Exterior Walls.

 

There were no other planning matters:

 

There were no matters under enforcement:

 

FINANCE:

 

1.   Clerks Quarterly Telephone and Broadband Contribution £40.05, prop. T Watt,

      sec. P Sibbald.

2.   Thames Water £11.45, prop. T Watt, sec. P Sibbald.

3.   Bibury (Playing Field Cutting April) £177.60, prop. P Sibbald, sec. T Watt.

4.   AON Insurance £424.77, prop. T Watt, sec. G Brister.

5.   Hailey Wood Sawmill Ltd. (additional rails) £14.16, prop. T Watt, sec. D Broad.

6.   Council in receipt of £4605.00 Part Precept from CDC.

7.   Council in receipt of £337.93 VAT Refund 2010/11.

8.   Council in receipt of £15.00 P/F Rental from Cirencester Athletics Club.

9.   Council in receipt of £140.00 Grass Keep Rental from Mr Baker.

10. Council in receipt of £50.00 Rental from The Diggers.

11. 2010/11 Annual Audit Return.  The Annual Return was considered by Council

      and signed as required.  The Clerk reported that books were going to Mr Selkirk

      for the internal audit tomorrow as he had been unable to attend at Northleach

      today.

 

CORRESPONDENCE:

 

Cotswolds Conservation Board – Notice of Vacancy - Appointment of Replacement Parish Member:  It was agreed to hold over until the next meeting.

 

OTHER BUSINESS:

 

Co-option of three Councillors to fill the Vacancies:   Mr Adrian Bell and Mr John  King, both of which were present, indicated they were willing to be considered for co-option. It was proposed by Mr Watt and seconded by Mr Brister “That in view of the special nature of the business about to be transacted, it is advisable that the public be temporarily excluded”, agreed.  The members of the public then withdrew from the meeting.  After some consideration it was proposed by Mr Watt and seconded by Mr Brister that Mr Adrian Bell and Mr John King both be co-opted to fill two of the vacancies on Chedworth Parish Council, agreed unanimously.  It was

 

Chairman....................................................

MINUTES – ANNUAL PARISH COUNCIL MEETING – 16th MAY 2011 – P4.

 

further agreed to consider the other vacancy at the next meeting.  The members of

the public were invited back into the meeting and the Chairman announced the Council's decision.  Mr Bell and Mr King both signed the Declaration of Acceptance of Office book and Code of Conduct form and took their seats on the Council.

 

Appointment of a Trustee to the Chedworth Allotment Charity following the

Resignation of Mr Peter Juggins:  A letter had been received from Mr Juggins resigning as a trustee of the charity as he will soon be leaving the village.  It had been suggested that Mr Maurice Wilkins may be interested in filling the vacancy.  It was agreed to write to Mr Wilkins asking him if he would be willing to take on the role of a trustee of the Chedworth Allotment Charity for the next three years.

 

Election of one Representative to the Chedworth Village Hall Management

Committee for one year:  It was agreed to defer until the next meeting.

 

Appointment of one Trustee to the Chedworth Community Lands Charity for 4

years:  Mr David Broad was proposed by Mr King and seconded by Mr Watt, agreed.

 

Mr Watt left the meeting at this point.

 

Items Arising from Email:  a) Email from Mr Robson regarding use of

Noticeboards and Road Signs during Elections:  It was agreed to open the meeting to allow Mr Robson to speak.  Mr Robson raised his own concerns about the use of Parish Council notice boards and notices attached to road signs and positioned on highway verges during the recent election.  He also produced photograph of his opponents signs and asked Council to seek clarification from GCC Highways for future reference.  Mr Broad also spoke on the issue.  When Council reconvened it was agreed to write and seek clarification from GCC Highways.  b) Cotswolds Conservation Board Newsletter:  Noted.

 

Items for the Hill and Valley:  Several items were identified for the Chairman to include in the Hill and Valley.

 

Planting a Tree to Celebrate the Royal Wedding:  This item had arisen following a suggestion from the last meeting.  After some discussion it was agreed that it may be a better idea to mark the Queens Diamond Jubilee in 2012.  It was agreed to raise this again as an agenda item in the Autumn.

 

The meeting concluded at 9.24 pm.

 

NEXT MEETING:  Monday 20th June 2011 at 7.30 pm.

 

 

Chairman.........................................

 

Date.................................................