CHEDWORTH PARISH COUNCIL
MINUTES PARISH COUNCIL MEETING
21st SEPTEMBER 2009
PRESENT: Mrs S
Moore (Chairman) Mr A Bell, Mr D Broad, Mr P Sibbald,
Mr T Watt
and Mrs E Broad (Clerk).
APOLOGIES; Mr P
Cundick and Mr A Miles.
CONFIRMATION OF MINUTES; The
Minutes of the Parish Council Meeting held on the 17th August 2009
were agreed and signed as a true record.
VISIT BY ALEX GILMER FROM THE
NATIONAL TRUST PRESENTING THE NEW PLANS FOR CHEDWORTH ROMAN VILLA: The
Chairman welcomed Alex Gilmer, Building Surveyor with the National Trust, who
came to present the new plans for Chedworth Roman Villa. It was agreed to open the meeting and Ms
Gilmer presented the plans to Councillors and members of the public present. When Council reconvened the Chairman thanked
Ms Gilmer for attending.
MATTERS ARISING:
Footpaths:- The Chairman welcomed our new County
Councillor Fiona McKenzie and also Cotswold Voluntary Parish Warden for
Chedworth Philip Coates. It was agreed
to open the meeting to allow Ms McKenzie to explain the situation with the
unacceptably high number of unresolved Definitive Map Modification Orders at
Gloucestershire County Council and to explain how she had tried to help resolve
the situation. Mr Coates explained his
remit as a Voluntary Parish Warden and pledged to identify any tasks within the
Parish which might be tackled by a Wardens' Working Party. When Council reconvened the Chairman thanked
Ms McKenzie and Mr Coates and asked Mr Coates to keep the Parish Council
informed.
Grass Verge, Hedge and Tree
Cutting:
Nothing further.
Playing Field:
Following the last meeting Rissington Arrows
FC had requested use of the field for six matches up to Christmas while their
own pitch is out of use. The Clerk had
previously consulted Councillors by email and the use was agreed but the rental
charge was to be decided at this meeting.
After some discussion and in view of the fact that they had provided
their own nets and had to do their own marking out it was proposed from the
Chair and seconded by Mr Broad to charge the series rate of £10.00 per match,
agreed. Northleach
FC had used the field at short notice on 5th September for the usual
fee of £15.00 and may wish to use the pitch again later in the season. It was agreed to assess at the time if this can
be accommodated. Mr Bell reported that
the only feedback he had received from his stand at the Chedworth Show was that
new nets were needed for the goal posts.
Mr Watt agreed to make enquiries regarding the cost and any grant aid
that may be available ready
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PARISH COUNCIL MEETING 21st SEPTEMBER 2009 Page 2.
for the Precept in January. The Chairman noted that almost all of the
Chedworth Show exhibits had been sited on the Playing Field this year when
previously it had only been used for the Tug-of-War and suggested that in
future the hire charge for the field should reflect the amount of wear and tear
incurred. A more detailed explanation of
exactly what the field was to be used for by hirers would also ensure that the
grass cutting programme could be adjusted accordingly. Mr Broad reported that there was a licensing
issue with the Pimms Tent on the Playing Field this
year when the licence obtained was for the Village Hall car park. It was agreed to be more vigilant next
year. A quote of £290.00 + VAT was
received from Philip Dickenson for the replacement of the gate and post at the
far end of the Playing Field. It was
agreed to bring this back next month and Mr Bell agreed to obtain another
quote. Mr Sibbald
agreed to independently assess the condition of the post.
The Chairman brought forward the
following item on the agenda as Ms McKenzie indicated she wished to leave soon.
Traffic in Village and Road Matters:
Details had been received from GCC Highways regarding the Proposed
Gateways on Fields Road. The proposals
were
studied and after some discussion it was agreed to
reply accepting the proposals and asking
that the Chedworth sign to be relocated near the Hemplands bend should not
compromise visibility for vehicles turning out from the Farm Shop delivery
entrance. The School Travel Plan was
also discussed. The stated intention was
for regular review of the Plan and it was agreed to write to the school asking
if a review and an assessment of the success in achieving the targets and
objectives laid out in it were in hand.
Grass Keep Field: It
was noted the tenancy expires on 31st October and it was agreed to
consider again next month.
Community Garden:
Nothing further and it was agreed to remove from the agenda at present.
Provision of Additional Tennis
Courts:
It was agreed to remove this from the agenda at present.
Affordable Housing: The
Chairman had brought the wrong letter to the meeting and agreed to circulate
the latest update from Mr Robson. No
reply has yet been received from the Village Trust.
Communication between Parish
Council and the Public: Mr Bell and Mr Sibbald
had a copy of the original Roadside map at the meeting and updated the Council
on how they were going to enhance it.
CHOC had emailed the Chairman and suggested paying for the maps
directly. Mr Bell reported that his
quote was exclusive of VAT, which the Parish Council could reclaim, so it was
agreed to reply to CHOC offering to hold the money pending the invoices. It was reported that the
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PARISH COUNCIL MEETING 21st SEPTEMBER 2009 Page 3.
draft minutes and agenda had not been posted on
the website due to Mr Priest being away.
This had been the second month running the draft minutes had not been
posted. The Chairman agreed to email Mr Priest suggesting that alternative
arrangements could be considered to cover Mr Priest's holidays. The Chairman raised the problem of the notice
boards being congested particularly with commercial notices and official Parish
Council notices being covered. It was
agreed to place an item in the Hill and Valley reminding people of the rules
regarding the notice boards.
Parish Plan: Mr
Broad enquired about emails he had been copied in to from CDC regarding a
Village Design Statement which had come from an enquiry from Mr Musgrave on
behalf of the Chedworth Society. It was
agreed to open the meeting to allow Mr Musgrave to explain, which he did. When Council reconvened, the Chairman asked
Mr Musgrave to keep the Parish Council posted with any developments.
Tuns Hill Waterfall, Flooding and Drainage: Mr Sibbald reported that he had removed a quantity of Tufa from the overflow pipe. The Chairman thanked Mr Sibbald
and it was agreed to ask GCC Highways to jet clean the drain before
winter. Gloucestershire Highways will
share with the Parish Council the results of the Consultants' survey of the
drainage system above Box Tree Cottage when it is received. A reply had been received from GCC Highways
regarding the flooding on the Airfield.
They remain convinced that the drain is adequate but
ask people to phone in to report any flooding. It was agreed to include the telephone number
in the Hill and Valley urging people to telephone to report any flooding in
future.
Youth Matters: Mr
Watt reported that he had spoken with Mr Bearcroft
who was keen on the idea of forming a Youth Group and plans were already in
hand. The Chairman drew Council's
attention to a copy of the Hill and Valley in which there was a notice
promoting The Fabulous Chedworth Youth Group run by Katie Essex which the
Parish Council knew nothing about. Mr
Broad reported that he had tried to contact Ms Essex without any luck. The Chairman agreed to see if she could make
contact to find out some details.
Freedom of Information Act
Parish Council's Publication Scheme: Mr Cundick had put forward some ideas based
on the suggested scheme. As it was felt
this did not quite meet our requirements, the Chairman and Clerk would amend
the scheme and submit to the next meeting for approval.
Underground Electric Cables:
Agreed to remove from the agenda.
Document Display: Mr
Broad had received an email reply from Rosanne Dickenson at the Farm Shop which
he had yet to follow up.
Review of Standing Orders: The
amendments were agreed and the Chairman would now sign them. They would also be displayed on the Parish
Council website.
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Works to Play Area at the Village
Hall:
Works were now in hand and Mr Watt reported that the opening ceremony
would be held on Saturday 17th October at 2pm.
PLANNING;
CD Contr. The Rookery Tree Works
Objection. An email had been
received from Mr Reid at CDC asking for the Parish Council's agreement not to
serve a TPO but for CDC to work with the owner to achieve a continuation of
tree cover. It was agreed to reply that
the Parish Council is happy to accept the recommendation and hopes that
replanting can be achieved.
Approval:
CD 4029/M Salters Barn Extensions No objection.
CD 9103/E The
Orchard Field Shelter No objection.
Other Planning Matters: An email
had been received from Mr Potter regarding an unpleasant smell that had been
lingering in the village during the last week.
It was agreed to include on the next agenda. The Clerk also asked for comments via email
regarding the planning application recently received for the retention of a
fence at Raybrook Cottage, Fossebridge. The Chairman declared a personal interest in
the application and declined to make comment.
Matters Under Enforcement:
Nothing further.
ENVIRONMENTAL:
Biodiversity: The Chairman
had this in hand.
FINANCE:
1. Clerks Quarterly Salary £499.00, prop. S Moore, sec. T Watt.
2. Clerks Quarterly Mileage £9.65, prop. S Moore, sec. T Watt.
3. Bibury (Playing
Field Cutting August 09) £82.80, prop. D Broad, sec. T Watt.
4. Moore Stephens (Audit) £57.50, prop. S Moore, sec. A Bell.
5. Council in receipt of £2.97 Water
reimbursement from HVLTC.
6. Council in receipt of £8.90 Water
reimbursement from Mr Baker.
7. Council in receipt of £15.00 Playing Field
Rental from Horticultural Society.
8. Council in receipt of £15.00 Playing Field
Rental from Northleach FC.
9. 2008/09 Annual Audit Completed and no
points were raised to bring to
Council's attention. The notice advising the end of the Audit has
been displayed
for the
statutory 14 days. It was noted that we
had managed to get a cheaper
audit this
year. The Chairman thanked the Clerk for
her excellent work as
Responsible Financial
Officer.
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PARISH COUNCIL MEETING 21st SEPTEMBER 2009 Page 5.
The Following Donations were
agreed:-
1. PCC, Cutting of Churchyard and Hill and
Valley News £215.00, prop. D Broad,
sec. T Watt.
2. Cirencester Citizens Advice Bureau £100.00,
prop. A Bell, sec. P Sibbald.
CORRESPONDENCE;
BT Telephone Box Letter: A
letter had been received from BT offering our two telephone boxes, which had
been rendered uneconomic to retain in the mobile telecommunications era, for
adoption by the Parish Council for £1.00 each.
After some discussion it was agreed to view the relevant website and
discuss again next month.
Cotswold Conservation Board
Annual Review 2008/09: Noted.
CDC Standards Board Meeting
Agenda:
Noted.
Clerks and Councils Direct
Magazine:
Noted.
GRCC AGM Churchdown,
Gloucester, 1st October 2009: It
was agreed to send apologies.
Gloucestershire Police
Authority's and Gloucestershire Constabulary's Annual Reports 2008/09: It
was agreed to pass this to Mrs Aylen as one of our
Neighbourhood Watch representatives.
The Cotswold Lion:
Noted.
OTHER BUSINESS;
Items Arising from E-mails: An
email had been received from Mr and Mrs Brister
regarding the July minutes. As this had
been received too late for inclusion on the agenda it was agreed to include on
the October agenda. It was agreed to
email to inform Mr and Mrs Brister.
Items for Hill and Valley:
Several items were identified.
2010 Proposed Meeting Dates: The
suggested dates were approved and it was agreed to submit these to the Village
Hall Booking Secretary.
Mr Bell suggested that the Parish
Council might usefully have a role liaising between Fireworks event organisers
and owners of livestock in the area. He
suggested that both parties could be asked through the medium of the Hill and
Valley News to contact the Parish Council with information. Mr Bell also asked if Chinese Lanterns could
be included on the next agenda.
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PARISH COUNCIL MEETING 21st SEPTEMBER 2009 Page 6.
The meeting concluded at 10.15
pm.
NEXT MEETING: Monday 19th October 2009 at 7.30
pm.
Chairman.............................................
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