Chedworth Parish Plan Steering Group

 

Minutes

 

Date: Tues 25 April 2006 Time:  6.30pm

Place: The Seven Tuns

 

Aim:     As outlined in papers previously circulated, the aims of the meeting were to establish the size and profile of the group, appoint officers, and to give preliminary consideration to topics such as funding and methodology

 

Present:           Susie Moore, Chair, Chedworth Parish Council

Lindy Gallagher, member, Chedworth Parish Council

                        Melanie Tarrant  (GRCC member)

 

Volunteers

Alison Lovett-Turner

Isobel Milne

Carolyn Sibbald

Richard Todd

Elaine Cutting

 

Howard Phelps (late arrival due to cross-communication)

Peter Milne (not present)

 

Item 1: Membership

 

Susie Moore explained that of the original 13 volunteers from the public meeting held on 27 Mar in the Village Hall, 5 had since indicated that they would prefer to be involved in projects rather than to stand for election as members of the Chedworth Parish Plan Steering Group (CPPSG).

 

As the advice of the GRCC to the Parish Council suggests that 6-8 is a preferred size of membership of the Steering Group, it was agreed that no election would now be necessary, and the remaining volunteers therefore now constituted the CPPSG. It was agreed that Howard Phelps and Peter Milne would be contacted to clarify whether they were still willing to become members.

Action: EC

 

            Following consideration of the papers previously circulated outlining a specimen constitution for a PPSG, it was agreed that 3 Officers were sufficient at this stage; a Group Co-ordinator (role to be circulated amonst the members), a Secretary, and a Finance Officer.

The following allocation of roles was agreed:

 

            Lindy Gallagher, Group Coordinator (initially for 2 months)

            Richard Todd, Finance Officer

            Elaine Cutting, Secretary - with assistance from Izzie Milne

 

Item 2: Outcomes of public meeting of 27 Mar

 

            Papers previously circulated included summaries of the wealth of data generated on 27 Mar. It was agreed to circulate the raw data to each member of the CPPSG. It was also agreed that communication of outcomes of that meeting and progress of the Plan, and continuing dialogue with residents were essential to the success of the venture.

 

Item 3: Communication

 

            It was agreed to submit a monthly update to the Hill and Valley, establish links to the Chedworth web site, use all the parish notice boards, and investigate the possibility of using notice boards at The 7 Tuns, the Fossebridge Inn, the Village Hall, and the Farm Shop, as the main methods of communication. It was also agreed that an email address be established for the CPPSG for suggestions and comments from residents, that suggestion boxes be placed at appropriate venues, and that the CPPSG should have a presence at as many parish events as possible.

 

Action: EC

 

Item 3: Consultation, methodology and funding

 

            Discussion ensued concerning appropriate methodologies for further consultation with residents, and concerning the identification of sources of initial funding to set up the plan and to fund agreed projects. Melanie Tarrant agreed to circulate information from GRCC on these issues, and suggested the possibility of setting up a meeting with a Steering Group from another parish to exchange information.  It was agreed that members would circulate ideas for consultation and funding prior to the next meeting

Action: All

 

 

Item 4:

 

It was considered that 12-18 months was an achievable timescale for an initial plan of action to be developed, although it might be possible to select one or two projects for initial bids for funding prior to that

 

 

Date, time and place of next meeting:

 

            Thurs 1st June 6.30pm at The Seven Tuns