Chedworth Village Hall

(Reg. Charity 301483)

NAME: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ADDRESS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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TEL : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ON BEHALF OF : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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I WISH TO HIRE ON (Day) . . . . . . . . . . . . . . . . . (Date) . . . . . ./ . . . . . / . . .

Please tick the boxes below as required:

MORNING . . . . . . . [  ] 8.00a.m. to 1.00 p.m.

AFTERNOON . . . . . [  ] 1.00 p.m. to 6.00 p.m.

EVENING  . . . . . . . . [  ] 6.00 p.m. to 12.00 midnight (11.45 p.m. Saturdays)

BAR TIMES (normal licensing hours): from . . . . . till . . . .

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I wish to hire the Hall, as stated, and agree to abide by its Conditions of Hire.
I enclose the full hiring fee at the time of booking.
Bookings cancelled within 28 days prior to the event will forfeit 50% of the hiring fee.

Please make cheques payable to CHEDWORTH VILLAGE HALL

Signed: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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PLEASE RETURN YOUR COMPLETED FORM AND YOUR REMITTANCE TO:

Mrs M Peace, Rose Cottage, 63 Ballingers Row, Chedworth, Cheltenham, Glos. GL54 4AQ

Tel. 01285 720669            email: chedworthvh@live.co.uk

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	GENERAL	PARISH
MAIN HALL	£33	£22
SOCIAL / GAMES ROOM (Including Skittles if requested)	£20	£14
UNDERSTAGE ROOM	£11	£8
KITCHEN (includes 30 cup basic crockery) PER SESSION	£8 (£12 for a Dinner)	£8 (£12 for a Dinner)
KITCHEN FOR 1 HOUR ONLY	£3	£3
CHANGING ROOMS + SHOWERS	£20	£20
PREPARATION TIME (2 HR MAX)	£15	£10
SUNDRIES ( Same rate for all hirers)
TO OPEN AND MAN THE BAR (PER SESSION) Corkage £2.50p per bottle on wine brought into Village Hall	£10
HIRE OF BOWLS MAT	£6
TABLE TENNIS TABLE	£6
CUTLERY AND CROCKERY- Up to 60 place settings	£15
Up to 130 place settings	£25
PUBLIC ADDRESS SYSTEM	£3
CASUAL RATE FOR VILLAGERS/HOUR	MAIN HALL       £6 GAMES ROOM  £5
TOTAL

TO QUALIFY FOR PARISH RATES

AN INDIVIDUAL, hiring for a private, family or social event must appear in the Parish Register.

GROUPS (e.g. W.I., British Legion etc.)

1. Groups which use the Village Hall for the majority of their meetings, qualify if at least 25% of their members are from the village.
   
   
2. Groups who normally meet elsewhere qualify if at least 50% of their members are from the village.

N.B. Hiring theVillage Hall does not include the right to hire the playing field as this belongs to the Parish Council

CONDITIONS OF HIRE

1. Bookings must be paid for in advance and Village Hall bookings are not confirmed until full payment is received. There may occasionally be special agreements made with the Village Hall Management Committee or the committee's representative.
   
   All Casual Rate bookings must be discussed with Mrs Kenning (see bottom of page 1).
   
   
2. The Hirer is liable for all breakages
   
   
3. No event can continue beyond midnight or 11.45p.m. on Saturdays. Please try toensure minimal disturbance to local residents particularly when leaving the hall late at night.
   
   
4. It is very important, and the responsibility of the Hirer to ensure, that the capacity of the hall is not exceeded. Because it is the law, failure to comply could result in police action.

MAXIMUM CAPACITIES

5. Preparation and clearance of the hall is the responsibility of the Hirer.
   The Hall should be left as one would wish to find it.Brooms are available in the broom cupboard in the cloakroom.
   
   If cleaning is required the Booking Clerk will advise, and payment will have to be made directly to the Cleaner.
   
   All rubbish MUST be removed from the vicinity of the Village Hall, including the kitchen waste bin contents. (Directions to the nearby tip can be given.)
   
   
6. Corkage will be charged if Hirers wish to bring their own alcoholic drinks.
   
   
7. Hirers may request a key, to be held for the period of hire, obtainable from the Booking Clerk. This should be returned immediately after the event. The arrangement is discretionary.
   
   
8. Discos and Dances for paying guests are only allowed if definite, agreed numbers of tickets are available for sale in advance. The general public cannot be admitted by paying at the door. Four responsible, attending adults must be nominated on a Supplementary Form, available on request. Disco volume must remain at a reasonable level as determined by the Village Hall Committee.
   
   
9. All accidents and breakages MUST be reported to the Booking Secretary (Mrs Chrissie Kenning) as soon as possible. Accidents must be recorded in the Accident Book located in the First Aid cupboard in the kitchen.
   
   
10. A decision by the Village Hall Management Committee, or their appointed representative, shall be final, and accepted along with these rules, as part of the conditions of hire

SUPPLEMENTARY FORM FOR DANCES AND DISCOS

When booked for a dance or disco, the Hirer shall supply the names and addresses of 4 responsible adults who will be in attendance at the Hall whilst people are on the premises and be responsible for the safety of the Hall and guests.

Name	Address
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Name of band or disco operator:

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Signed (Hirer) ..................................................................................

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